Description:
Job PurposeThe Payroll Specialist is responsible for the accurate, compliant, and timely processing of payroll across the organisation. This role requires extensive hands-on payroll experience, strong knowledge of South African labour and tax legislation, and the ability to manage payroll within a complex regulatory environment.
Key Responsibilities
Payroll Processing
- Capture, process, and reconcile monthly payroll with a high degree of accuracy and confidentiality
- Ensure accurate calculation of salaries, wages, incentives, overtime, allowances, bonuses, deductions, and employee benefits
- Manage payroll inputs and validations from time and attendance systems
- Perform payroll reconciliations and ensure payroll accuracy prior to finalisation
Statutory & Legislative Compliance
- Prepare, submit, and reconcile EMP201 and EMP501 returns in accordance with SARS requirements
- Ensure accurate calculation and submission of PAYE, UIF, and SDL
- Manage MIBCO submissions, reconciliations, and related queries
- Ensure full compliance with South African labour legislation, including BCEA and LRA requirements
- Maintain compliance with COIDA and other applicable statutory regulations
Time & Attendance Management
- Administer and maintain the biometric clocking system
- Validate clocking data, resolve discrepancies, and ensure seamless payroll integration
- Liaise with line managers regarding attendance, overtime, and shift-related matters
Leave Administration
- Administer employee leave in accordance with company policy and BCEA requirements
- Maintain accurate leave records (annual, sick, family responsibility, unpaid leave, etc.)
- Ensure correct leave balances and payroll impact
- Issue notifications regarding leave expiry
Reporting & Controls
- Prepare payroll reports, reconciliations, and variance analyses
- Maintain accurate payroll records and ensure proper document control
- Support internal and external audits with payroll and HR documentation
- Ensure strong internal controls and data integrity
Systems & Administration
- Maintain and administer payroll systems (e.g., Sage 300 or similar platforms)
- Ensure data accuracy, system integrity, and confidentiality at all times
- Maintain accurate employee records and payroll files
- Provide payroll-related support to HR and management
Employee & Stakeholder Support
- Act as the first point of contact for payroll-related queries from employees and management
- Liaise with SARS, MIBCO, medical aid providers, pension/provident funds, insurers, and auditors
- Provide payroll data and insights to HR and Finance teams
Additional HR & Compliance Responsibilities
Employment E
23 Feb 2026;
from:
gumtree.co.za