Description:
About the roleThe Admin Trainee will support core office functions, help streamline communications, manage documents, and support key team members with project and operational tasks.
Responsibilities
Office & Document Administration
Assist with managing and maintaining digital and physical filing systems. Format, proofread, and prepare documents, reports, presentations, and correspondence. Print, scan, and organise meeting packs or proposal documents as needed. Scheduling & Communication
Help manage calendars, book meetings, and confirm appointments Take minutes during internal meetings and compile action lists Project & Client Support
Assist project leads with compiling documents and updates for clients. Help collect data or feedback for reports or monitoring purposes. Support logistics for events, workshops, or consulting sessions. Supplier Coordination
Liaise with service providers to request quotations, documents, or updates. Help track invoices, deliveries, and other service-related communication. General Office Duties
Answer phones or respond to queries (where applicable). Maintain a clean, professional, and organised workspace. Assist team members with ad hoc admin and coordination tasks. Digital/Tech Skills
Using cloud-based tools (e.g., Microsoft 365, Google workspace). Managing virtual meetings (e.g. Teams, Zoom). Supporting basic IT troubleshooting or liaising with IT support Using project or workflow systems. Skills Required
Proficiency in English. Ability
06 Feb 2026;
from:
gumtree.co.za