Description:
Purpose of the Job
· Act as the liaison for the Human Resources department, ensuring that daily operations and the employee lifecycle—from hiring to retirement—run smoothly and remain legally compliant.
Key Responsibilities
· Data & Records Management: Maintain accurate digital and physical personnel records, including contracts, bank details, and leave.
· Recruitment Support: Post job advertisements on platforms like LinkedIn, schedule interviews, conduct background checks, and prepare offer letters and contracts.
· Onboarding & Offboarding: Coordinate orientation sessions, prepare "day one" logistics (e.g., IT access, workspaces), and manage exit paperwork for leavers.
· P ayroll & Benefits Support: Gather timekeeping data, verify timesheets, and assist with benefits enrolment and queries.
· Compliance: Ensure all HR processes follow local labour laws and internal company policies.
· Performance Management: Ensure implementation of Performance Management systems. Collate all Performance agreements Reviews and Evaluations and file them accordingly.
· Training and Development: Ensure that the Bursary Scheme Policy is adhered to• Assist with the consolidation of the Workplace Skills Plan and Annual Training report (Training needs analysis). Assist the HR Manager with the succession plan alignment to training.
· Reporting: Generate regular HR reports on metrics like headcount, turnover rates, and absenteeism, assist in the drafting of HR monthly management report, Quarterly reports and Annual reports report for STATS SA, EE, WSP and BBBEE.
Required Skills & Qualifications
· Education: Typically requires a three-year Higher National Diploma/ Bachelor’s degree in HR, or Industrial Psychology.
· Y ears of work experience: 5 - 10 years solid hr administration, statutory reporting and payroll experience.
· Technical Skills : Proficiency in Microsoft Office (specifically Excel for data tracking) and experience with Human Resources Information Systems (HRIS) like Sage People 300.
· Soft Skills: High level of discretion and confidentiality when handling sensitive data, strong organizational skills to manage multiple deadlines, and clear communication for internal and external stakeholders.