Internal Sales Assistant

Description:

To provide efficient and value-added clerical and operational support services to the Sales Manager/s and Sales team as outlined in the principal responsibilities listed
Administrative and operational support experience with key accounts in the FMCG channel will be an advantage
4-5 years experience in an administrative function in a sales support role within the FMCG or Pharmaceutical industry is essential

Skills:
Good knowledge of clerical and assistant processes
Good knowledge of general administrative processes
Good understanding of organisational processes and practices
Basic understanding of marketing and sales processes
Excellent planning, organising, coordinating, and prioritising skills (able to cope with a variety of tasks, reporting to several senior staff members)
Superior telephone etiquette
Solid written and verbal communication skills
Good people and networking skills
Good time management skills
Strong computer literacy especially in Microsoft applications

Deliver efficient clerical service:

Provide general administration service
Manage external interfaces
Manage communications - written (filing, faxing, email, etc.) and verbal (telephone, direct, etc.).
Manage documentation filing, record keeping, travel documents, distribution of mail, etc.
Compile documents and presentations according to organisational outlines and templates for both the Sales Manager and sales team.
Update schedules timeously according to requirements and priority.
Prepare provisions for meetings (e.g. documents, presentations) timeously and make it available for review by the Sales Managers in advance of scheduled meetings.
Take minutes for the sales department meetings and distribute it to the appropriate recipients.
Research and handle delegations according to relevant protocols.
Housekeeping ensuring that the office space is neat and tidy at all times

Provide efficient operational services:

Daily office and operational duties to ensure a smooth flow of the office.
Serve as the point of contact person for office duties including Equipment, Bills, Errands & Shopping.
Expense management responsibilities:
Manage the teams functional budget and expenses for Sales Manager and Sales team monthly, specific reference to Credit Cards expense reconciliation
Accurately process and record all relevant business transactions and general purchase orders, payment requisitions (include providing general project codes), and petty cash responsibilities.
Transactions and records should be easily accessible and traceable; a strict reconciliation process
Follow up on expense queries and ensure changes are made.
Travel arrangement responsibilities:
Planning and execute international and national business