Junior Payroll / HR Administrator

Description:

JUNIOR PAYROLL ADMINISTRATOR Cape Town (Kraaifontein): My client, well-established company specialising in premium consumer goods is seeking a Junior Payroll Administrator to join their HR Team. Purpose of the Role: To provide administrative and operational support to the HR department by assisting with day-to-day HR processes, employee records, and compliance requirements

Key Responsibilities Include but Are Not Limited To

• Managing daily HR administration tasks and prioritising workload in line with operational requirements
• Supporting workforce planning through the maintenance of job descriptions, organograms, and role requirements
• Coordinating recruitment administration including advert preparation, interview scheduling, reference checks, and candidate communication
• Supporting induction and onboarding processes including induction packs, training follow ups, probation monitoring, and contract administration
• Maintaining accurate employee records and ensuring all staff documentation is up to date and compliant
• Administering payroll support functions including time and attendance, capturing and reconciling hours, payroll inputs, payslip distribution, and payroll reporting
• Assisting with statutory payroll reporting including EMP201, EMP501, ETI, and headcount reports
• Managing payroll related queries, deductions, staff welfare items, and employee information updates
• Supporting skills development initiatives including WSP and ATR administration, training coordination, and SETA reporting
• Assisting with performance management administration and escalating performance related concerns where required
• Providing support with employee relations administration including disciplinary and grievance processes
• Supporting employment equity processes and annual submissions
• Assisting with the implementation and maintenance of HR policies, procedures, and compliance requirements
• Supporting health and safety, compensation claims, and HR reporting and record keeping
• Providing general HR administrative support and ad hoc duties as required
• Proficient in English and Afrikaans (speak, read and write)

Criteria

• Minimum 2 to 3 years’ experience in an HR administration or similar support role
• Relevant HR qualification or studies advantageous
• Sound understanding of basic labour legislation and payroll processes
• Strong administrative and organisational skills with high attention to detail
• Ability to manage confidential information with discretion
• Proficient in MS Office particularly Excel and Word
• Ability to work under pressure and meet deadlines
• Professional communication skills and a proactive, solutions driven approach
• Experience within FMCG, retail, or manufacturing environment advantageous
• Candidates who currently reside in close proximity to the Northern Suburbs of Cape Town are invited to apply

Candidates who currently reside in close proximity to the Northern Suburbs of Cape Town or Stellenbosch will be considered for this position

Requirements:

• Managing daily HR administration tasks and prioritising workload in line with operational requirements
• Supporting workforce planning through the maintenance of job descriptions, organograms, and role requirements
• Coordinating recruitment administration including advert preparation, interview scheduling, reference checks, and candidate communication
• Supporting induction and onboarding processes including induction packs, training follow ups, probation monitoring, and contract administration
• Maintaining accurate employee records and ensuring all staff documentation is up to date and compliant
• Administering payroll support functions including time and attendance, capturing and reconciling hours, payroll inputs, payslip distribution, and payroll reporting
• Assisting with statutory payroll reporting including EMP201, EMP501, ETI, and headcount reports
• Managing payroll related queries, deductions, staff welfare items, and employee information updates
• Supporting skills development initiatives including WSP and ATR administration, training coordination, and SETA reporting
• Assisting with performance management administration and escalating performance related concerns where required
• Providing support with employee relations administration including disciplinary and grievance processes
• Supporting employment equity processes and annual submissions
• Assisting with the implementation and maintenance of HR policies, procedures, and compliance requirements
• Supporting health and safety, compensation claims, and HR reporting and record keeping
• Providing general HR administrative support and ad hoc duties as required
• Proficient in English and Afrikaans (speak, read and write)

• Minimum 2 to 3 years’ experience in an HR administration or similar support role
• Relevant HR qualification or studies advantageous
• Sound understanding of basic labour legislation and payroll processes
• Strong administrative and organisational skills with high attention to detail
• Ability to manage confidential information with discretion
• Proficient in MS Office particularly Excel and Word
• Ability to work under pressure and meet deadlines
• Professional communication skills and a proactive, solutions driven approach
• Experience within FMCG, retail, or manufacturing environment advantageous
• Candidates who currently reside in close proximity to the Northern Suburbs of Cape Town are invited to apply