Description:
We are seeking a highly experienced, discreet, and proactive Executive Personal Assistant to provide comprehensive support to the executive office overseeing a diverse portfolio of companies. These interests span the manufacturing, marketing, and distribution of hygiene products across retail and business-to-business channels, as well as local and international property investments.
This role requires a trusted confidant who can manage complex administrative, financial, and personal responsibilities with absolute professionalism and confidentiality, enabling the executive to focus on strategic and growth initiatives.
Key Responsibilities:
Property Portfolio Management
Review, proofread, and coordinate property-related contracts (local and international), identifying risks and preparing documentation for final execution. Maintain an accurate and up-to-date Property Register, including purchase prices, locations, acquisition dates, developers, legal representatives, and supporting documentation. Monitor progress payments and verify banking details prior to any transfers. Establish and maintain structured digital and physical filing systems for all property and investment records.
Trust & Structure Administration (Advantageous)
Assist with the administration of local and offshore trusts, including coordination of documentation, record-keeping, and correspondence. Liaise with professional advisors (trustees, attorneys, accountants, and fiduciary service providers) as required. Support the executive by tracking key trust-related documents, deadlines, and reporting requirements. Note: Deep technical trust expertise is not required; practical exposure and familiarity with trust structures will be advantageous.
Personal & Family Income Tax Support
Collect, maintain, and organize all documentation required for personal income tax submissions. Prepare documentation packs for tax filings and reviews. Liaise with tax consultants to resolve queries, discrepancies, or follow-ups efficiently.
Executive & Schedule Management
Manage the executive’s business and personal diary, travel schedules, and appointments. Anticipate scheduling conflicts and proactively implement solutions.
Travel Coordination
Arrange all domestic and international travel, including flights, accommodation, visas, and itineraries.
Communication & Stakeholder Liaison
Screen and prioritize meeting requests and correspondence. Draft professional correspondence and prepare briefing materials. Coordinate with internal teams, external stakeholders, profes