Description:
Our client is a leading organization in the engineering and manufacturing sector, and they are seeking to appoint a Finance Administrator to be based at their office in the Northern Suburbs.
Responsibilities:
· Scan and register invoices on Syspro for various departments.
· Responsible to save all registered invoices on the drive.
· Hand in scanned registered invoices with supporting documents to the Creditors Controller by COB on a Monday.
· Load and submit various requisitions as needed to support the finance department's operational requirements.
· Record flat steel receipts received to the warehouse within the Syspro system.
· Support the finance department by performing a range of general administrative tasks, including document preparation, data entry, and records management, to ensure efficient departmental operations.
· Manage the filing of financial and administrative documents.
· Maintain organized records of paperwork.
· Assist in the preparation and processing of invoices, payments, and purchase orders.
· Support month-end and year-end financial close processes.
· Assist with internal and external audits by preparing required documentation.
· Upon receipt of rod, ensure accurate documentation of all relevant details, including quantity, pricing, and lot numbers.
· Scan all CODs on a weekly basis and distribute them via email to the designated recipients.
· Organize and prepare paperwork received from QC for formal registration.
· Cross-check GRN entries provided by the Storeman/Warehouse Controller for accuracy and completeness.
· Update UCR numbers for items on CFC dues.
· Assist and follow instructions from management.
· Maintain and regularly update all relevant tracking spreadsheets.
· Generate POs on the financial system based on approved requisitions.
· Mark POs as complete in the open PO dashboard for all admin orders that have not been GRN’d in Syspro, including those that have been cancelled.
· GRN courier costs associated with job-related logistics.
Requirements:
Requirements:
· Matric Certificate / Grade 12.
· 3 - 5 years relevant working experience.
· Finance / administration qualification.
· Computer literacy.
· Experience with an ERP system (Syspro).
· Own reliable transport.
· Bilingual (English and Afrikaans).
· Excellent time management skills.