Description:
We are seeking a dynamic and detail-oriented Administrative Assistant to support our team on a Temporary basis. The ideal candidate will be fluent in both English and Afrikaans , possess strong administrative skills, and be comfortable engaging with candidates and stakeholders over the phone and via email. In addition to providing general admin support, this role will play a key part in assisting with a recruitment drive and the coordination of recruitment-related processes and documentation .
Requirements:
- Admin: 4 to 5 years
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Provide day-to-day administrative support to the team and senior staff
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Assist with the recruitment drive , including managing applications, communicating with candidates, and requesting outstanding documentation
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Collate recruitment packs and ensure proper filing and documentation of recruitment materials
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Make and receive calls in both English and Afrikaans as needed, including contacting candidates
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Manage calendars, schedule meetings, and prepare agendas and meeting notes
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Handle incoming correspondence (emails, phone calls, etc.) and direct inquiries appropriately
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Maintain organized filing systems – digital and physical
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Assist with data entry, documentation, and accurate record-keeping
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Support the coordination and execution of project-related tasks
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Prepare reports, presentations, and other business documents
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Liaise with internal teams and external stakeholders
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Perform other ad hoc tasks to support efficient office and project operations
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Proven experience in an administrative or office support role
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Fluent in both English and Afrikaans – written and spoken
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Excellent telephone manner and interpersonal skills
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Strong organizational and time-management abilities
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Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
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Ability to manage confidential and sensitive information with professionalism
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Strong attention to detail and the ability to multitask effectively
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A flexible, team-oriented approach with a proactive attitude
-
Previous experience supporting a recruitment process is advantageous
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Experience assisting with project coordination is a plus
Key Responsibilities
-
Provide day-to-day administrative support to the team and senior staff
-
Assist with the recruitment drive , including managing applications, communicating with candidates, and requesting outstanding documentation
-
Collate recruitment packs and ensure proper filing and documentation of recruitment materials
-
Make and receive calls in both English and Afrikaans as needed, including contacting candidates
-
Manage calendars, schedule meetings, and prepare agendas and meeting notes
-
Handle incoming correspondence (emails, phone calls, etc.) and direct inquiries appropriately
-
Maintain organized filing systems – digital and physical
-
Assist with data entry, documentation, and accurate record-keeping
-
Support the coordination and execution of project-related tasks
-
Prepare reports, presentations, and other business documents
-
Liaise with internal teams and external stakeholders
-
Perform other ad hoc tasks to support efficient office and project operations
Requirements
-
Proven experience in an administrative or office support role
-
Fluent in both English and Afrikaans – written and spoken
-
Excellent telephone manner and interpersonal skills
-
Strong organizational and time-management abilities
-
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
-
Ability to manage confidential and sensitive information with professionalism
-
Strong attention to detail and the ability to multitask effectively
-
A flexible, team-oriented approach with a proactive attitude
-
Previous experience supporting a recruitment process is advantageous
-
Experience assisting with project coordination is a plus