Description:
EXECUTIVE PA / OFFICE MANAGER Goodwood/Parow, Cape Town (Office-based)
R20 000 R30 000 Per Month Negotiable based on Qualification and Years of relevant experience
Our Client, a high-performance VIP security and risk management organisation, operating with the utmost discretion, professionalism, and executive-level operational standards is seeking a highly organised, detail-driven Executive PA / Office Manager to operate at the heart of this fast-paced, supportive and high-performance environment.
You will provideexecutive-level office support to the Director and General Managerwhileoverseeing two administrative support staff. Acting as a central coordination hub, you will ensure seamless workflow, operational efficiency, and accurate reporting across the business.
One would describe you as having a high work ethic, strong personal standards and the maturity to operate in a discreet, structured, and performance-driven environment.
This role requires professionalism, reliability, a positive proactive attitude and the ability to lead by example. If you take pride in precision, operate with integrity, and want to be part of a trusted and disciplined organisation, we would like to hear from you!
Key responsibilities of the role include:
Managing calendars, priorities, and strategic scheduling for Director/GM Preparing high-quality meeting packs, reports, presentations, and correspondence Monitoring operational and financial activities, ensuring accuracy and compliance Leading and guiding two administrators to maintain deadlines, quality, and accountability Maintaining digital and physical filing systems Translating strategic directives into actionable tasks and tracking follow-through Ensuring strict confidentiality and professional discretion at all times Providing weekly and monthly operational and financial summariesQualifications, Skills and Experience Required:
Matric (essential) Minimum 5 years demonstrated track record gained as a PA and office coordinator on a Senior Management / Director level within a professional setting Experience in small to medium-sized businesses is preferred Exposure to security, VIP services, professional services, risk management, law enforcement, defence, or similarly disciplined industries is highly advantageous Ability to read and interpret financial reports accurately Strong numerical and analytical aptitude Proven experience with Microsoft Word, Excel, and PowerPoint. Proficiency with Mac is a +! Understanding of Quickbooks ,VIP and Easy Roster would be beneficial! Natural leadership skills with the ability to guid