Senior Logistics and Asset Controller

Description:

Techno Park, Stellenbosch. My client is seeking to employ a highly experienced Senior Logistics and Asset Controller to coordinate and optimise end-to-end logistics and asset administration for the export and internal movement of electronic products, ensuring full compliance with international and local regulations. This role takes ownership of shipping operations, documentation control, inventory accuracy, asset registration, repairs logistics and customs coordination. Key Responsibilities
1) Logistics Planning & Shipping Management

• Plan, coordinate, and oversee domestic and international shipments.
• Select cost-effective, compliant, and reliable transport solutions and coordinate courier, airfreight, sea freight, and road freight shipments.
• Ensure hazardous goods shipments (including lithium batteries) comply with IATA, IMDG, and dangerous goods regulations.
• Monitor shipments end-to-end and proactively resolve delays, customs holds, and transport issues.
• Coordinate temporary exports, demonstrations, repairs, inter-company transfers, and returns logistics.
• Verify correct Incoterms and shipping instructions prior to dispatch.

2) Inventory Management

• Maintain accurate stock levels across offices and fulfilment centres.
• Compile, reconcile and report weekly stock levels.
• Manage demo, loan, replacement, service and written-off stock.
• Perform periodic stock takes, investigate discrepancies and maintain traceability of serialised equipment through its lifecycle.

3) Customs & Regulatory Compliance

• Ensure compliance with international trade and transport regulations (including IATA/IMDG/WEEE and export control requirements).
• Manage regulatory permits/licences and supporting legal documentation.
• Coordinate DCAC, NCACC, ITAC and other regulatory applications where required.
• Maintain audit-ready records and support inspections, audits and compliance reviews.
• Ensure correct tariff classifications (HS Codes) and export declarations.
• Stay current with destination-country import requirements, restrictions and compliance obligations.

4) Documentation & Certification Control
Prepare, review and control logistics and compliance documentation including:

• Commercial/customs invoices, packing lists
• Certificates of origin / conformity / warranty
• Import/export permits (incl. ITAC applications), EUCs, LC documentation
• Battery declarations, MSDS documentation, ATA carnets
• Internal transfer and inter-company documentation
• Verify documentation accuracy before shipment release and maintain structured electronic filing/traceability.

5) Asset Management

• Register, control, and track company assets throughout the asset lifecycle.
• Maintain accurate asset records (serial numbers, locations, status) and complete scheduled stock takes.
• Utilise AssetZure for asset creation, location management, uploads and photographic documentation.

6) Supplier, Freight & Insurance Liaison

• Liaise with freight forwarders/couriers/distributors/clients and obtain freight quotations.
• Evaluate cost, service level and compliance risks; manage shipping schedules and resolve provider issues.
• Manage shipment insurance estimates to ensure adequate coverage.

7) Repairs Logistics & Re-importation

• Coordinate repair/calibration/return shipments and ensure correct customs procedures for temporary importation, re-exportation and re-importation.

8) Risk Management & Continuous Improvement

• Identify and mitigate logistics/customs/regulatory risks; maintain readiness for unannounced inspections and regulatory audits.
• Maintain permit registers and compliance trackers, and support SOP/process improvement.

Requirements
Minimum Requirements

• Grade 12 (Logistics-related certifications advantageous)

• 10+ yearsâ experience in logistics, shipping or inventory management
• Driverâs licence and own/reliable transport
• Fluent English (spoken/written) and Afrikaans for internal communication
• Willingness to work occasional overtime; onsite office-based role

Technical / Systems Skills (Advantageous)

• Working knowledge of Pastel, CRM, AssetZure, Shopify, MS Office and Google Workspace
• Understanding of airline/courier/freight tracking systems

Requirements:

• Plan, coordinate, and oversee domestic and international shipments.
• Select cost-effective, compliant, and reliable transport solutions and coordinate courier, airfreight, sea freight, and road freight shipments.
• Ensure hazardous goods shipments (including lithium batteries) comply with IATA, IMDG, and dangerous goods regulations.
• Monitor shipments end-to-end and proactively resolve delays, customs holds, and transport issues.
• Coordinate temporary exports, demonstrations, repairs, inter-company transfers, and returns logistics.
• Verify correct Incoterms and shipping instructions prior to dispatch.

• Maintain accurate stock levels across offices and fulfilment centres.
• Compile, reconcile and report weekly stock levels.
• Manage demo, loan, replacement, service and written-off stock.
• Perform periodic stock takes, investigate discrepancies and maintain traceability of serialised equipment through its lifecycle.

• Ensure compliance with international trade and transport regulations (including IATA/IMDG/WEEE and export control requirements).
• Manage regulatory permits/licences and supporting legal documentation.
• Coordinate DCAC, NCACC, ITAC and other regulatory applications where required.
• Maintain audit-ready records and support inspections, audits and compliance reviews.
• Ensure correct tariff classifications (HS Codes) and export declarations.
• Stay current with destination-country import requirements, restrictions and compliance obligations.

• Commercial/customs invoices, packing lists
• Certificates of origin / conformity / warranty
• Import/export permits (incl. ITAC applications), EUCs, LC documentation
• Battery declarations, MSDS documentation, ATA carnets
• Internal transfer and inter-company documentation
• Verify documentation accuracy before shipment release and maintain structured electronic filing/traceability.

• Register, control, and track company assets throughout the asset lifecycle.
• Maintain accurate asset records (serial numbers, locations, status) and complete scheduled stock takes.
• Utilise AssetZure for asset creation, location management, uploads and photographic documentation.

• Liaise with freight forwarders/couriers/distributors/clients and obtain freight quotations.
• Evaluate cost, service level and compliance risks; manage shipping schedules and resolve provider issues.
• Manage shipment insurance estimates to ensure adequate coverage.

• Coordinate repair/calibration/return shipments and ensure correct customs procedures for temporary importation, re-exportation and re-importation.

• Identify and mitigate logistics/customs/regulatory risks; maintain readiness for unannounced inspections and regulatory audits.
• Maintain permit registers and compliance trackers, and support SOP/process improvement.

• Grade 12 (Logistics-related certifications advantageous)

• 10+ yearsâ experience in logistics, shipping or inventory management
• Driverâs licence and own/reliable transport
• Fluent English (spoken/written) and Afrikaans for internal communication
• Willingness to work occasional overtime; onsite office-based role

• Working knowledge of Pastel, CRM, AssetZure, Shopify, MS Office and Google Workspace
• Understanding of airline/courier/freight tracking systems