Description:
Role Overview: The Plant Hire & Logistics Administrator is responsible for co-ordinating the day-to-day administration of plant hire operations and transport logistics. This role ensures plant, equipment, and machinery are scheduled, dispatched, tracked, and returned efficiently, with accurate records, documentation, and customer communication at all times.
Minimum Key Requirements:
Experience & Skills:
- Proven experience in plant hire, logistics, construction, or equipment rental administration
- Strong co-ordination and scheduling ability
- High attention to detail with solid paperwork discipline
- Confident communicatorboth written and verbal
- Ability to work under pressure and manage multiple priorities
Technical Skills:
- Competent in MS Office (MS Excel is essential)
- Experience with plant hire or ERP systems is an advantage
- Strong record-keeping and data accuracy skills
Personal Attributes
- Highly organised and methodical | Reliable, dependable, and accountable
- Proactive problem-solver | Comfortable working in a structured, operational environment
- Understands that logistics is about timing, accuracy, and follow-through
Key Responsibilities:
Plant Hire Administration:
- Capture and process plant hire bookings, extensions, off-hires, and returns
- Maintain accurate plant availability schedules and hire registers
- Issue hire contracts, delivery notes, and off-hire documentation
- Ensure correct rates, durations, and terms are applied
- Track plant utilisation and flag idle or underutilised equipment
- Logistics & Transport Co-ordination
- Schedule and co-ordinate transport for delivery and collection of plant
- Liaise with drivers, transport providers, site supervisors, and customers
- Monitor delivery and collection times to avoid delays and penalties
- Resolve transport issues quickly and professionally
Operational Support:
- Maintain plant records, including location, condition, and service status
- Co-ordinate breakdown reports and communicate with workshop or maintenance teams
- Track fuel usage, damages, losses, and recoveries
- Assist with stock control of attachments, accessories, and consumables
Financial & Documentation Control:
- Prepare documentation for invoicing and ensure billing accuracy
- Capture hire data for monthly reports and reconciliations
- Follow up on missing paperwork, signed delivery notes, and off-hire confirmations
- Support accounts with queries relating to hire charges and transport costs
Customer & Internal Communication:
- Serve as a key point of contact for clients regarding hire logistics
- Communicate clearly with operations, workshop, and finance teams
- Handle issues calmly
23 Feb 2026;
from:
gumtree.co.za