Description:
About the roleThe Personal Assistant (PA) to the Chief Operating Officer provides high-level administrative, organisational, and strategic support to ensure the COO operates efficiently and effectively. The role requires discretion, strong coordination skills, and the ability to manage competing priorities in a fast-paced environment.
Responsibilities
Executive Support
Provide full administrative support to the COO, including diary management, meeting coordination, and travel arrangements. Act as the primary point of contact between the COO and internal/external stakeholders. Screen and manage calls, emails, and correspondence on behalf of the COO. Prepare agendas, presentations, reports, and briefing documents Operational & Business Support. Assist with tracking operational projects, action items, and deadlines. Coordinate follow-ups on decisions taken in meetings. Support the COO with data collection, reporting, and analysis where required. Maintain confidential files, contracts, and sensitive business information. Meetings & Communication
Schedule and coordinate executive and operational meetings Attend meetings where required and accurately record minutes and action items Ensure timely circulation of minutes and follow-up on deliverables Liaise with senior management, suppliers, and clients professionally Administration & Coordination
Manage office administration tasks related to the COOs function. Coordinate logistics for workshops, strategy sessions, and off-site meetings. Assist with budget tracking, expense claims, and purchase orders. Ensure compliance with company policies and procedures. Confidentiality & Professionalism
Handle sensitive information with absolute confidentiality and discretion. Represent the COO and the organi
20 Feb 2026;
from:
gumtree.co.za