Description:
Are you an organised and detail-oriented administrator who thrives in a fast-paced clinical environment?
Do you enjoy supporting patients, clinical teams, and operational processes through accurate record-keeping and structured stock management?
If so, Nurture Health Mossel Bay is looking for you
ABOUT THE ROLE
This dual-role position combines ward administration and stock control responsibilities within a rehabilitation hospital setting. The Ward Secretary/Stock Controller plays a vital role in ensuring smooth patient administration processes while maintaining accurate and compliant stock management systems.
Your work will directly support patient care, clinical efficiency, and financial accuracy.
Ward Secretary Duties
- Greet, assist, and accompany patients and visitors within the facility when needed
- Admit patients and create accurate electronic records
- Maintain and update patient files and medical charts
- Answer phone calls and pages professionally and efficiently
- Assist patients with completing forms and scheduling appointments
- Record diagnoses and treatments on insurance and medical forms
- Process patient discharge documentation
- Prepare and provide medical files and charts for staff
- Assist with billing and medical coding
- Schedule staff meetings and perform general office duties (copying, filing, etc.)
Stock Control Duties
- Pick, pack, label, and check medication and consumables
- Monitor and report on stock levels; address out-of-stock issues promptly
- Conduct weekly cycle counts and quarterly full stock takes
- Ensure accurate billing using correct NAPPI codes
- Stay updated on medical aid requirements and claims processes
- Work closely with nursing, case management, and pharmacy teams
- Maintain compliant and organised stock storage areas
Minimum Requirements
- Grade 12 (Matric)
- Qualification or proof of active study in Office Administration or Pharmacy Assistance
- Previous experience in a healthcare or medical practice environment (advantageous)
- Computer literate with solid Excel skills (SUM, AVERAGE, MIN, MAX, data sorting)
- Familiarity with healthcare systems and patient data management
- Excellent communication, organisation, and interpersonal skills
- High attention to detail and numerical accuracy
- Ability to multitask and thrive in a clinical environment
The Employer reserves the right to withdraw the advertisement at any time
Requirements:
- Greet, assist, and accompany patients and visitors within the facility when needed
- Admit patients and create accurate electronic records
- Maintain and update patient files and medical charts
- Answer phone calls and pages professionally and efficiently
- Assist patients with completing forms and scheduling appointments
- Record diagnoses and treatments on insurance and medical forms
- Process patient discharge documentation
- Prepare and provide medical files and charts for staff
- Assist with billing and medical coding
- Schedule staff meetings and perform general office duties (copying, filing, etc.)
- Pick, pack, label, and check medication and consumables
- Monitor and report on stock levels; address out-of-stock issues promptly
- Conduct weekly cycle counts and quarterly full stock takes
- Ensure accurate billing using correct NAPPI codes
- Stay updated on medical aid requirements and claims processes
- Work closely with nursing, case management, and pharmacy teams
- Maintain compliant and organised stock storage areas
- Grade 12 (Matric)
- Qualification or proof of active study in Office Administration or Pharmacy Assistance
- Previous experience in a healthcare or medical practice environment (advantageous)
- Computer literate with solid Excel skills (SUM, AVERAGE, MIN, MAX, data sorting)
- Familiarity with healthcare systems and patient data management
- Excellent communication, organisation, and interpersonal skills
- High attention to detail and numerical accuracy
- Ability to multitask and thrive in a clinical environment
18 Feb 2026;
from:
careers24.com