Description:
Location: Stellenbosch
Industry: Residential Estate / Property Management
About the Estate
A premium, sustainability-focused residential estate in Stellenbosch is seeking a professional and organised Administration Assistant to support the Neighbourhood Manager and Trustees in the smooth day-to-day running of the estate.
This role serves as the central administrative function of the estate and requires strong organisational ability, discretion, attention to detail and a professional manner aligned with a high-standard residential environment.
Role Overview
The Administration Assistant provides full administrative, clerical and communication support to ensure efficient estate operations. The role involves resident liaison, trustee support, documentation control, meeting coordination and general office management.
The successful candidate must be confident, well-organised, proactive and capable of handling sensitive information with confidentiality.
Key Responsibilities
Office Administration & Reception
Serve as the first point of contact for residents, contractors and visitors.
Manage incoming calls, emails and correspondence.
Draft and circulate letters, notices, warnings, meeting packs and reports.
Maintain organised electronic and physical filing systems.
Coordinate meeting logistics and prepare minutes.
Resident & Trustee Support
Assist with preparation of Trustee meeting packs and AGM documentation.
Maintain accurate owner, resident and contact registers.
Support onboarding of new owners and estate agents.
Track and follow up on outstanding compliance, documentation and contractor matters.