Description:
To begin your application, please fill out this form:
https://forms.monday.com/forms/5793d2f49e01fcd857fa4b4db26171f2?r=use1
We are seeking an organized, professional, and highly motivated Administrative Assistant with excellent English communication skills for a Graphic Design company. This individual will be responsible for overseeing workflow, coordinating between teams, and ensuring smooth day-to-day operations. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple responsibilities.
Responsibilities:
- Permitting coordination – managing documentation and submission processes for signage permits.
- Answering and managing communications – responding professionally to emails, phone calls, and WhatsApp messages from clients and partners
- Social media management – maintaining company presence on social platforms, posting content, and handling basic inquiries
- Invoicing – preparing and sending client invoices as directed
- Bookkeeping – basic financial tracking and organization
- Artwork support – assisting with organization and coordination of design files
- Track job progress and communicate details with designers and installation teams
Requirements:
- Permitting coordination – managing documentation and submission processes for signage permits.
- Answering and managing communications – responding professionally to emails, phone calls, and WhatsApp messages from clients and partners
- Social media management – maintaining company presence on social platforms, posting content, and handling basic inquiries
- Invoicing – preparing and sending client invoices as directed
- Bookkeeping – basic financial tracking and organization
- Artwork support – assisting with organization and coordination of design files
- Track job progress and communicate details with designers and installation teams
- Highly organized with excellent time management
- Professional English communication skills (written and verbal)
- Strong attention to detail
- Comfortable using email, phone, and messaging platforms like WhatsApp
- Basic financial and bookkeeping familiarity
- Experience in Quickbooks and Google Sheets
- Social media savvy with an understanding of brand tone
- Supportive of creative workflows (file handling, coordination)
- Independent, proactive, and dependable
- Previous experience in administrative or coordination roles a plus
- Experience in signage, design, or related industries preferred a plus
- Familiarity with permitting processes and invoicing tools a plus
- Schedule is Monday-Friday. 9am-6pm EST
Requirements:
- Highly organized with excellent time management
- Professional English communication skills (written and verbal)
- Strong attention to detail
- Comfortable using email, phone, and messaging platforms like WhatsApp
- Basic financial and bookkeeping familiarity
- Experience in Quickbooks and Google Sheets
- Social media savvy with an understanding of brand tone
- Supportive of creative workflows (file handling, coordination)
- Independent, proactive, and dependable
- Previous experience in administrative or coordination roles a plus
- Experience in signage, design, or related industries preferred a plus
- Familiarity with permitting processes and invoicing tools a plus
- Schedule is Monday-Friday. 9am-6pm EST
To proceed with your application, please fill out this form:
https://forms.monday.com/forms/5793d2f49e01fcd857fa4b4db26171f2?r=use1
11 Feb 2026;
from:
careers24.com