Description:
Job Summary To provide assistance and administrative support within the operations department. Ensure support is provided in such a way that effective planning, organizing and control takes place within the department. Ensure timeous and effective liaison internally and externally with clients, service providers and the operations team.Responsibilities
Operations support
Ensure all external orders are requested to service providers on Secure Office Manage all bookings to service providers Upload all supporting documents onto Secure Office Manage and update electronic and manual filing of all supporting documents in a timely manner Assist with quotations required by the relevant Administration Manager / Contract Manager Check invoices sent by service providers for ad-hoc and other services Obtain quotes from service providers (24 hours turnaround time to supplying quote to client / Administration Manager / Contract Manager) Send proof of delivery for service as requested by clients on a weekly / monthly basis
Administrative responsibilities
File all material collections slips received from sites File new site costings and keep an updated ad-hoc sheet to manage site general waste budgets and manage ad-hoc services Provide a user-friendly filing system for all service provider invoicing on a monthly basis Ensure all relevant invoices, documents and reports are uploaded onto MS Teams on a weekly basis Data capturing
Load all ad-hoc service requests on Secure Office for invoicing Follow-up on availability of disposal / safe disposal certificates and make sure that it is loaded onto the reporting platform by the data department Scan and send daily paperwork from collections to the data department
Reporting
Ensure effective communication between clients, service providers a
10 Feb 2026;
from:
gumtree.co.za