Administrative & Finance Assistant

Description:

Administrative & Finance Assistant The Administrative Assistant/ Bookkeeper will play a dual role in ensuring the smooth operation of the Club’s administrative function while maintaining accurate financial records. The ideal candidate should be comfortable in handling office tasks, managing communications, supporting events and Club operations, and overseeing admin duties including member accounts and daily reconciliations. Key responsibilities:
Administrative Duties:

• Serve as the first point of contact for members, guests, and visitors (in-person, telephonically and via email).
• Manage daily office operations and maintain organized filing systems (Physical and Digital)
• Assisting with scheduling, correspondence, and internal communications
• Support coordination of club events, meetings, and tournaments
• Maintaining members records and updating membership database.
• Order and manage office and cleaning supplies and inventory as needed, this includes storeroom key and product management
• Keeping trac and updating members details on the company cellphone
• Sending access codes on a daily basis to golfers booked for the following day
• Assisting the Golf Coordinator with membership applications and loading onto the Club Master systems
• Assisting with daily reconciliation such as checking assigned rates to booking and ensuring that all players have settled their accounts

Bookkeeper’s duties

• Assisting with daily reconciliation and record keeping of financial transactions (Cash ups, Credit notes, refunds, allocations to accounts)
• Preparing reconciliations and financial reports
• Assisting with budgeting, forecasting, and year-end financial preparation
• Work with the Club’s Financial Manager or Auditor as required
• Assisting with the allocation of members competition winnings to their spending accounts on a weekly basis

Qualifications

• Previous experience in an administrative/ Bookkeeper role
• Proficiency with accounting software, MS Office. Clubmaster CRM will be advantageous
• Knowledge of basic accounting principles and financial reporting will be beneficial
• Strong organizational and time-management skills
• Excellent communication and interpersonal skills
• Ability to handle sensitive information with discretion
• Familiarity with Golf Operations or Club Management will be beneficial

Requirements:

• Serve as the first point of contact for members, guests, and visitors (in-person, telephonically and via email).
• Manage daily office operations and maintain organized filing systems (Physical and Digital)
• Assisting with scheduling, correspondence, and internal communications
• Support coordination of club events, meetings, and tournaments
• Maintaining members records and updating membership database.
• Order and manage office and cleaning supplies and inventory as needed, this includes storeroom key and product management
• Keeping trac and updating members details on the company cellphone
• Sending access codes on a daily basis to golfers booked for the following day
• Assisting the Golf Coordinator with membership applications and loading onto the Club Master systems
• Assisting with daily reconciliation such as checking assigned rates to booking and ensuring that all players have settled their accounts

• Assisting with daily reconciliation and record keeping of financial transactions (Cash ups, Credit notes, refunds, allocations to accounts)
• Preparing reconciliations and financial reports
• Assisting with budgeting, forecasting, and year-end financial preparation
• Work with the Club’s Financial Manager or Auditor as required
• Assisting with the allocation of members competition winnings to their spending accounts on a weekly basis

• Previous experience in an administrative/ Bookkeeper role
• Proficiency with accounting software, MS Office. Clubmaster CRM will be advantageous
• Knowledge of basic accounting principles and financial reporting will be beneficial
• Strong organizational and time-management skills
• Excellent communication and interpersonal skills
• Ability to handle sensitive information with discretion
• Familiarity with Golf Operations or Club Management will be beneficial