Description:
In order to be considered the following is required:
Matric certificate (Grade 12) required; administrative diploma or equivalent qualification preferred 2–3 years’ experience in an administrative, facilities, or receptionist role Prior experience in stock control or sales support is advantageous Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Experience with CRM and inventory management systems is a plus Excellent organizational and multitasking skills Strong interpersonal and communication skills Detail-oriented and capable of working independently High level of integrity and reliability Proactive problem-solver with a service-oriented mindsetResponsibilities:
Facilities and Supplies Management:
Oversee and maintain cleanliness and functionality of the office environment Manage office refreshments and consumables to ensure adequate stock at all times Monitor and replenish cleaning supplies and coordinate procurement when necessary Supervise and manage the cleaning staff; provide schedules, performance feedback and resolve any issues Liaise with vendors, maintenance service providers, and contractors for facility-related needsReception and Front Desk Duties:
Serve as the first point of contact for visitors and clients Answer and route incoming phone calls; manage voicemail and reception inbox Greet guests, sign them in, and provide appropriate direction or assistance Handle incoming and outgoing mail and deliveriesSales Administration:
Support the sales team with administrative tasks including: Data entry and CRM updates Quotation and invoice preparation Client follow-ups for documentation or payments Assist with compiling sales reports and tracking KPIsStock Management:
Maintain accurate records of office and sales inventory Perform regular stock audits and reconcile discrepancies Coordinate restocking of materials, promotional items, and stationery Work with the finance team to ensure purchase orders and stock usage align with budget allocations
If you would like to email your CV directly – please send it to
09 Feb 2026;
from:
gumtree.co.za