Imports & Exports Controller

Description:

Location: Boksburg

Department: Supply Chain / Procurement

Contract Type: Permanent

Salary: R20,000 plus Medical Aid & Pension

A leading mining machinery and engineering organisation is seeking an experienced Imports & Exports Controller to manage all international and cross?border shipments, customs compliance, tariff classification, and freight coordination. The ideal candidate must have strong knowledge of Customs Clearing , INCOTERMS , HS Codes , and international shipping practices. This role requires exceptional attention to detail, strong administrative capability, and the ability to work under pressure while ensuring cost?effective and compliant import/export operations.

Minimum Requirements

• Matric / Grade 12 • National Certificate or Diploma in: – International Trade – Logistics – Supply Chain Management – Import & Export Management – Freight Forwarding – Business Administration (with trade exposure) • Minimum 3 years’ experience in procurement within the Import/Export industry • Extensive experience in Customs Clearing and clearing cost structures • Strong MS Office proficiency • Knowledge of international shipping practices, foreign exchange, freight forwarding, Customs compliance, and INCOTERMS • Strong understanding of: – INCOTERMS® 2020 – HS Codes / Duties / VAT / Rebates – BOL / AWB – SADS00 / Customs Documentation • ERP system proficiency • Strong administrative and organisational skills • Ability to work independently and meet tight deadlines • High attention to detail and accuracy • Technical mindset and strong problem?solving ability • Mining industry knowledge advantageous

Key Responsibilities

Customs & Compliance

• Conduct tariff classification and duty determination
• Ensure correct HS codes and duty rates at all times
• Manage brokers and clearance processes, ensuring right-first-time entries
• Handle post-clearance queries and maintain audit readiness
• Retrieve import/export permits when required
• Manage certificates and rules of origin
• Ensure compliance with Customs, INCOTERMS, and regulatory requirements

Shipping & Freight Coordination

• Arrange cross-border transport into neighbouring countries
• Understand inter?Africa risks and avoidance measures
• Obtain a minimum of three freight quotations
• Create purchase orders aligned with freight estimates
• Ensure all freight documentation aligns with vendor purchase orders
• Ensure timely pre-clearing to avoid Customs delays
• Provide shipping documents to warehouse teams
• Identify and prevent unwarranted shipping costs
• Ensure correct tariff codes and duties are applied
• Submit complete Customs Import Document packs to Finance

Procurement & Expediting

• Communicate with suppliers to ensure correct items depart on schedule
• Confirm estimated delivery times align with supplier lead times
• Support urgent requirements from production and branches
• Maintain hard copies of purchase orders and RTP/buying reports
• Identify opportunities to improve shipping processes and reduce delays
• Liaise between suppliers and internal departments
• Investigate price discrepancies between freight quotations and invoices
• Notify Procurement Administrator of all price differences
• Generate weekly shipment and back-order reports
• Maintain strong relationships with suppliers and shipping agents
• Maintain detailed databases of shipment and specification information

Cost Savings & Performance Management

• Ensure competitive pricing by comparing freight agent quotes
• Select the most cost-effective mode of transport
• Maintain shipment databases aligned with monthly cost?saving KPIs
• Track KPIs such as: – Percentage of entries cleared on time (target 98%) – Zero Customs penalties – Shipping lead times vs planned schedules

Requirements:

• Matric / Grade 12 • National Certificate or Diploma in: – International Trade – Logistics – Supply Chain Management – Import & Export Management – Freight Forwarding – Business Administration (with trade exposure) • Minimum 3 years’ experience in procurement within the Import/Export industry • Extensive experience in Customs Clearing and clearing cost structures • Strong MS Office proficiency • Knowledge of international shipping practices, foreign exchange, freight forwarding, Customs compliance, and INCOTERMS • Strong understanding of: – INCOTERMS® 2020 – HS Codes / Duties / VAT / Rebates – BOL / AWB – SADS00 / Customs Documentation • ERP system proficiency • Strong administrative and organisational skills • Ability to work independently and meet tight deadlines • High attention to detail and accuracy • Technical mindset and strong problem?solving ability • Mining industry knowledge advantageous

• Conduct tariff classification and duty determination
• Ensure correct HS codes and duty rates at all times
• Manage brokers and clearance processes, ensuring right-first-time entries
• Handle post-clearance queries and maintain audit readiness
• Retrieve import/export permits when required
• Manage certificates and rules of origin
• Ensure compliance with Customs, INCOTERMS, and regulatory requirements

• Arrange cross-border transport into neighbouring countries
• Understand inter?Africa risks and avoidance measures
• Obtain a minimum of three freight quotations
• Create purchase orders aligned with freight estimates
• Ensure all freight documentation aligns with vendor purchase orders
• Ensure timely pre-clearing to avoid Customs delays
• Provide shipping documents to warehouse teams
• Identify and prevent unwarranted shipping costs
• Ensure correct tariff codes and duties are applied
• Submit complete Customs Import Document packs to Finance

• Communicate with suppliers to ensure correct items depart on schedule
• Confirm estimated delivery times align with supplier lead times
• Support urgent requirements from production and branches
• Maintain hard copies of purchase orders and RTP/buying reports
• Identify opportunities to improve shipping processes and reduce delays
• Liaise between suppliers and internal departments
• Investigate price discrepancies between freight quotations and invoices
• Notify Procurement Administrator of all price differences
• Generate weekly shipment and back-order reports
• Maintain strong relationships with suppliers and shipping agents
• Maintain detailed databases of shipment and specification information

• Ensure competitive pricing by comparing freight agent quotes
• Select the most cost-effective mode of transport
• Maintain shipment databases aligned with monthly cost?saving KPIs
• Track KPIs such as: – Percentage of entries cleared on time (target 98%) – Zero Customs penalties – Shipping lead times vs planned schedules

• Matric / Grade 12
• Competent B (mandatory)
• Valid driver’s licence
• Minimum 5 years’ trackless mining operator experience
• Fluent in English
• Strong communication, presentation, and administrative skills
• Ability to train individuals at different skill levels
• Willingness to travel to various sites for training
• Medically fit to work underground
• Self-motivated, disciplined, and able to work under pressure
• Excellent time management and prioritisation skills
• High attention to detail
• Ability to meet strict deadlines

Minimum Requirements

• Matric / Grade 12
• Competent B (mandatory)
• Valid driver’s licence
• Minimum 5 years’ trackless mining operator experience
• Fluent in English
• Strong communication, presentation, and administrative skills
• Ability to train individuals at different skill levels
• Willingness to travel to various sites for training
• Medically fit to work underground
• Self-motivated, disciplined, and able to work under pressure
• Excellent time management and prioritisation skills
• High attention to detail
• Ability to meet strict deadlines