Description:
Main Purpose
Assist with implementation of QMS Responsible for managing and maintaining the integrity of an organization's documents, ensuring they are accurate, compliant, and easily accessible. This role involves developing and implementing document control procedures, managing the creation, revision, distribution, and archiving of documents, and conducting regular audits to verify compliance. Creating and maintaining document control systems and procedures to ensure efficient document managementDuties/Functions
Developing and Implementing Procedures: Creating and maintaining document control systems and procedures to ensure efficient document management. Responsible for updating and/or reviewing quality SOPs and ensuring that SOPs for other departments Prepare & ensure that each department has an approved SOP file Update master list for SOP and all other documents required Ensure that training is carried out for all the SOPs. Issue approved controlled copies for all documents
Document Lifecycle Management: Managing the entire document lifecycle, from creation and revision to distribution, storage, and archiving . Ensure that obsolete SOP removed from all the departments file and update with new SOP file
Ensuring Accuracy and Compliance: Verifying that documents are accurate, complete, and compliant with relevant standards, regulations, and company policies . Maintaining Document Control Systems: Organizing, classifying, and maintaining documents in an organized and easily retrievable manner, often using electronic document management systems. Collaboration and Communication: Working with various teams/departments and stakeholders to establish document control standards, address document-related issues, and ensure effective communication . Auditing and Monitoring: Conducting regular audits to assess the effectiveness of document control procedures and identify areas for improvement . Drive action plan for gaps identified, track and trend status
06 Feb 2026;
from:
gumtree.co.za