Description:
Our Client in the Ports Industry are seeking a reliable and well-organised a Company Regulator Secretary.
This position will operate in Durban (remote and office-based in Durban) and will play a central role in ensuring effective communication, record-keeping, and coordination across all Ports Regulator activities.
This position is from the date of appointment until 6 months (With option to be renewed further for 12 months depending on the availability of funds and satisfactory performance).
Location: Durban (hybrid – remote work with scheduled office days).
Position Purpose
• Ensure effective functioning of governance structures and promote high standard of corporate governance across the organization. Co-ordinate and facilitate Regulator/Committee meetings, including meeting packs for all meetings. Develop Regulator work plan, schedule Regulator meetings, liaise with Chairperson, Committee Chairpersons and CEO to prepare meeting agendas. Arrange, prepare and disseminate agendas for Regulator/Committee meetings ensure that the proceedings of the Regulator/Committee meetings are accurately minutes/recorded facilitate approval of Annual Regulator/Committee work plans.
Monitor Regulator/Committee action plans to ensure plans are being addressed timeously and obtain feedback on specific agenda items. Maintain Regulator records and registers, including a Declaration of Interests Register. Facilitate logistical arrangements for Members, including preparation of monthly Remuneration Schedules. Develop/review Regulator/Committee structures and Charters/Terms of Reference on an annual basis. Attend to annual review/drafting of Terms of Reference, schedules and other legal instruments. Monitor compliance with good corporate governance practices and legislative instruments.
• Draft Governance Compliance Checklists and submit Quarterly Governance Reports. Provide detailed guidance to Members on their legal duties, powers and responsibilities. Keep abreast of all legislation, regulatory and corporate governance developments that may influence the organisation’s operations and ensure that Regulator Members are informed when making decisions.
Makes the relevant parties aware of any law relevant to or affecting the Regulator. Manage and review Delegations of Authority and applicable governance policies. Facilitate members’ induction and training and ensure regulator training is conducted on key legal, governance and regulatory obligations. Conduct Annual Member/Committee Performance Evaluations. Contribute to Annual Reports of Entity and dissemination thereof present reports and fulfil ad hoc requests of the Regulator members
Requirements:
R equired qualifications and experience :
• A LLB Degree or Admitted Attorney or Advocate. A master’s degree (LLM), Chartered Secretary (CIS), will be an added advantage. Admitted as a legal practitioner (Attorney or Advocate)
• 5-10-years relevant experience in a legal environment or in a public sector corporate secretariat environment, 5 years of consecutive experience as a Company Secretary
• Membership of the Chartered Governance Institute of Southern Africa or Chartered Secretaries Southern Africa or relevant (added advantage)
Knowledge required :
• Knowledge of governance best practices and compliance in terms of King IV Code. In depth knowledge of legislation, regulations, frameworks and other instruments applicable to the public sector. Knowledge and experience in Board/Committee processes. An understanding of strategic, operational and risk identification and risk management.