Description:
Job Scope:
The role of the Logistics Clerk is an admin driven one requiring methodical processing and accurate
capturing to ensure the data that feeds through to other employees for the final planning of trucks is
accurate. Its important that data is captured accurately, when receipting, capturing inventory, bin
transfers and capturing reorders and splits to ensure our stock balances weekly and that we don’t
cause losses to warehouses. Weekly reconciling would be required, planning deliveries with the
agents. Your day entails planning of, out of stocks and promo deliveries and updating schedules.
Duties and Responsibilities:
• Uploading finalized Splits (and/or Reorders) for each CCW branch onto internal orders on
NetSuite.
• Uploading spares splits onto NetSuite and email to service centre spares department and CC
spares department for each region.
• Checking Pcs per Carton (Packing), CBM and Weights of each Product on the Shipping Split to
NetSuite data to identify changes from last shipment – to communicate these and make the
amendments where necessary.
• Adding CBM, ETA and Order details of each destination CCW Warehouse Split to the Internal
Logistics Schedule.
• Saving finalized Split as PDF and emailing to the Clearing Agent (Heneways/SALL – for Durban
shipments only) as well as receiving Warehouses and Shipping Team.
• Update (Tick Off) NetSuite Shipment tasks once Splits process is completed.
• Request the weekly delivery, schedules from all Clearing Agents.
• Update Vessel completion date, container pick up date received from Clearing agent.
• Update NetSuite with provisional delivery dates of each Shipment.
• Update Internal Logistics Schedule with the provisional delivery dates.
• Confirm ‘next day’ deliveries every day with Clearing Agents to ensure still on track.
• Communicate final confirmed deliveries for ‘next day’ by 3pm daily with all CCW Warehouses
& Shipping Team.
• Identify ‘next day’ deliveries on NetSuite to ensure Costings are on hand before close of
business – communicate with Costings/Accounts where they are not.
• Ensure that costing received from accounts are receipted and ticked off on NetSuite
• Check and Save Heneways unpack POD and pallet POD (Split) to notify Shipping Controllers if
there were discrepancies or tampering noted by SALL and tick NetSuite task that Clearing
agent POD is on hand.
• Update pallets on NetSuite - Inbound shipment
• Reconfirm the day’s deliveries have loaded out/are enroute with Clearing Agents, check that
NetSuite delivery dates are matching the tracking send by Clearing Agent.
• Update the total pallets on NetSuite for each shipment scheduled for delivery and send
screenshots to receiving warehouses, CCTV and shipping department.
• Confirm delivery received