Description:
Administrative & Theatre List Management:
Collect, track and follow up theatre lists from surgeons. Organise theatre lists electronically (OneDrive) and in hard copy. Assist with allocation of theatre lists and compiling summaries of these lists on Excel. Ensure theatre lists and supporting documents are distributed to anaesthesiologists. All administrative tasks should be done with utmost accuracy.Communication & Coordination:
Daily communication with anaesthesiologists regarding, among others, theatre allocations, changes and on-call duties. Liaise with surgeons and/or their rooms to obtain information with regards to theater lists, patients, surgical cases, anaesthetic fee quotations and medical aid details. Communicate with patients via WhatsApp and telephone regarding anaesthesia arrangements, authorisations and short payments. All communication should be done with uttermost professionalism.Patient Administration & Validation:
Validate patient details and medical aid information using GoodX. Obtain missing patient details from surgeons’ rooms when required. Record communication outcomes and finalise theatre lists.Private Patients & Quotations:
Compile anaesthetic quotations using GoodX. Respond to quotation requests from surgeons, patients, WhatsApp, telephone and online forms. Follow up on outstanding quotations, payments, Letters of Guarantee and dates of surgery. Maintain and update Excel quotation tracking spreadsheets. Communicate quotations to doctors for approval and thereafter to patients and/or surgeons’ rooms.Financial & Billing Support:
Assist with patient refunds by obtaining banking details. Generate and manage military invoices and follow up payments.Compliance:
Assist with POPIA compliance and annual registration responsibilities. As the practice grows and evolves, duties may be adapted and further administrative duties may be added.
02 Feb 2026;
from:
gumtree.co.za