Description:
Experience Required:
- Two years of relevant administrative experience in the motor industry which includes experience in invoicing; licensing and registering of vehicles, SSP Management and stock control will be beneficial.
Qualifications Required:
- Senior Certificate (Grade 12)
Other Requirements:
- Valid, unendorsed drivers license
- Computer literate
- A working understanding of Automate is required.
- Knowledge of basic arithmetic
- Knowledge of basic bookkeeping
- Knowledge of relevant dealership stock and sales policies and procedures.
- Understanding of the compliance governing the retail industry would be an advantage.
Key Tasks:
- Invoice vehicles accurately and timeously in accordance with the offer to purchase authorized by management.
- Ensure accurate and timely (daily) capture of purchase invoices.
- Bring vehicle into stock.
- Invoicing vehicles out.
- Create purchase orders to suppliers for recon and fitments; ensuring that each payment has an order number.
- Raise/ create cheque requisitions in accordance with standard processes and policies.
- Verify creditor invoices.
- Contact suppliers regarding outstanding invoices and capture.
- Monthly reporting on outstanding orders.
- Balance vehicle costing on Kerridge to the department manager’s cost sheet.
- Ensure required documentation is available in the deal file before invoicing.
- Assist stock controller in reporting of sales cards.
- Daily debtor’s allocation and updates to back office.
- Report any deviations to the Financial Manager.
- Stock takes (twice a week) of all vehicles bringing vehicles into stock.
- Provisions on all vehicles that are in stock.
- Update stock list with retail prices.
- Control of the Demo Fleet, updating reports to Matrix, back office and weekly stock takes.
- Responsible for registration and licensing documents for the used vehicle department.
- Work closely with the Sales Executives and Sales Manager/s.
- Attend all relevant OEM training courses, and any other developmental training opportunities allocated.
Essential competencies (essential for meeting nearly all job objectives):
- Communication skills in English (read, write & speak) but also able to effectively communicate with customers and colleagues/stakeholders.
- Interpersonal ability; working with people, relating to others.
- Highly developed ability to organize, control and multi-task.
- High attention to detail and accuracy.
- Making decisions within scope of responsibility and taking action.
- Initiative and problem-solving abilities
- Delivering results and meeting customer expectations.
- Customer orientation; a commitment to service excellence and customer satisfaction.
- Analysing
- Planning and organizing; monitoring own performance against expectations/ targets/ deadlines.
- Coping with pressure and setbacks; able to work productively in a pressurized environment.
- Team work orientation, yet still able to work independently with minimal supervision.
Personal Attributes:
- Highly self-motivated and able to maintain a positive, cheerful outlook.
- Ethical
- Reliable
- Able to work flexible hours including one weekend day and holidays to meet the needs of the business.
- Results driven and orientated
- A willingness to learn
Requirements:
- Two years of relevant administrative experience in the motor industry which includes experience in invoicing; licensing and registering of vehicles, SSP Management and stock control will be beneficial.
- Senior Certificate (Grade 12)
- Valid, unendorsed drivers license
- Computer literate
- A working understanding of Automate is required.
- Knowledge of basic arithmetic
- Knowledge of basic bookkeeping
- Knowledge of relevant dealership stock and sales policies and procedures.
- Understanding of the compliance governing the retail industry would be an advantage.
- Invoice vehicles accurately and timeously in accordance with the offer to purchase authorized by management.
- Ensure accurate and timely (daily) capture of purchase invoices.
- Bring vehicle into stock.
- Invoicing vehicles out.
- Create purchase orders to suppliers for recon and fitments; ensuring that each payment has an order number.
- Raise/ create cheque requisitions in accordance with standard processes and policies.
- Verify creditor invoices.
- Contact suppliers regarding outstanding invoices and capture.
- Monthly reporting on outstanding orders.
- Balance vehicle costing on Kerridge to the department manager’s cost sheet.
- Ensure required documentation is available in the deal file before invoicing.
- Assist stock controller in reporting of sales cards.
- Daily debtor’s allocation and updates to back office.
- Report any deviations to the Financial Manager.
- Stock takes (twice a week) of all vehicles bringing vehicles into stock.
- Provisions on all vehicles that are in stock.
- Update stock list with retail prices.
- Control of the Demo Fleet, updating reports to Matrix, back office and weekly stock takes.
- Responsible for registration and licensing documents for the used vehicle department.
- Work closely with the Sales Executives and Sales Manager/s.
- Attend all relevant OEM training courses, and any other developmental training opportunities allocated.
- Communication skills in English (read, write & speak) but also able to effectively communicate with customers and colleagues/stakeholders.
- Interpersonal ability; working with people, relating to others.
- Highly developed ability to organize, control and multi-task.
- High attention to detail and accuracy.
- Making decisions within scope of responsibility and taking action.
- Initiative and problem-solving abilities
- Delivering results and meeting customer expectations.
- Customer orientation; a commitment to service excellence and customer satisfaction.
- Analysing
- Planning and organizing; monitoring own performance against expectations/ targets/ deadlines.
- Coping with pressure and setbacks; able to work productively in a pressurized environment.
- Team work orientation, yet still able to work independently with minimal supervision.
- Highly self-motivated and able to maintain a positive, cheerful outlook.
- Ethical
- Reliable
- Able to work flexible hours including one weekend day and holidays to meet the needs of the business.
- Results driven and orientated
- A willingness to learn
27 Jan 2026;
from:
careers24.com