Description:
Keystone Milling Co. (Pty) Ltd (Rustenburg) is seeking an organised and reliable Debtors Clerk to support our finance team in managing accounts and performing administrative duties. This role will involve overseeing customer accounts, ensuring accurate record-keeping, and assisting with the collection of outstanding payments. The ideal candidate will have experience in account management, be highly detail-oriented, and possess strong administrative skills.
Key Responsibilities
· Maintain and update customer account details, ensuring all information is accurate and current.
· Monitor account activity and flag high-risk or overdue accounts for escalation.
· Issue credit notes to customers as required and ensure they are accurately recorded in the system.
· Process and manage goods return notes, ensuring that returns are handled in compliance with company policies.
· Reconcile credit notes and goods return notes against customer accounts and ensure proper documentation is maintained.
· Provide general administrative assistance to the credit control team.
· Assist with processing and filing credit applications and agreements.
· Prepare reports on account balances, payment status, and aging debtors for management.
· Handle customer queries regarding account balances and payment issues.
· Maintain a filing system for customer correspondence, payment records, and account documentation.
Requirements:
- Account Management: 2 to 3 years
- Proficiency In Microsoft Excel And Accounting Software : 2 to 3 years
· Matric (Grade 12) or equivalent qualification.
· Previous experience in account management, debtors, or administration (2-3 years preferred).
· Strong understanding of debtor management, credit notes, and goods return processes.
· Excellent organisational skills and attention to detail.
· Proficiency in Microsoft Excel and accounting software (experience with SAGE 300 is an advantage).
· Ability to communicate effectively with customers and colleagues.
· Strong problem-solving skills and the ability to handle queries professionally.
· Experience in the manufacturing or FMCG sector is an advantage.