Description:
Responsibilities:
Work Order & Scheduling: Receive maintenance requests, generate work orders (Job Cards), coordinate daily and preventive maintenance schedules for internal teams and external trades. Contractor Coordination: Liaise with approved contractors to obtain quotes, assign tasks, and verify that jobs are completed to standard via photo or physical verification. Administration: Process/ capture invoices from suppliers and contactors and facilitate tenant recoveries or insurance claims (e.g., for burst geysers). Record Keeping: Maintain accurate logs in Computerized Maintenance Management Systems (CMMS) such as MRI / MDA Inventory Control: Track and reorder supplies, spare parts, and tools to ensure the maintenance team is always equipped for repairs. Administrative support: General office duties like filing, data entry, managing communications, and supporting manager. Customer Service: Responding to maintenance requests, providing updates, and handling complaints efficiently. Reporting: Preparing reports, tracking costs, and providing data for management. Required Skills & Qualifications
Technical Literacy: Proficiency in MS Office (especially Excel for reporting) and have background maintenance software such as MRI/ MDA Organizational Prowess: Ability to prioritize urgent reactive repairs while maintaining a long-term preventive maintenance plan. Strong organizational and Multitasking abilities Communication: Strong interpersonal skills to handle queries from tenants, and technical staff via phone, email, or messaging apps. Provide feedback to management Education: High School Diploma (Grade 12) or equivalent. Experience: Proven strong admin experience and CMMS experience Attention to detail for accurate record-keeping, and reporting. Must have a driver license Work Environment
Location: Office-based position, though occasional site visits for inspections may be required. Schedule: Monday Friday ( 08;00- 16:00), but includes rotational or weekend shifts for emergency maintenance coordination (Standby every second weekend)
16 Jan 2026;
from:
gumtree.co.za