Administrator: Debtors and Creditors

Description:

Motus Toyota Kempton Park currently holds a vacancy for an Administrator: Debtors & Creditors.

Reporting to the Financial Manager, the purpose of the role is to ensure that all debtors and creditors functions are captured accurately and processed in a timely manner; preparing accurate reconciliations of creditors’ and debtors accounts, allowing for effective supplier and customer management.

• Invoice capturing, payment allocations, expense allocation to correct GL accounts
• Process incoming purchase order requests.
• Print proof of payments and match open items in order system.
• Reconciliations to creditors’ statements for payment, timeously.
• Maintaining a current age analysis.
• Make sure that orders are kept up to date.
• Validation of sign off on orders prior to payments.
• Make sure the order is for correct cost centre.
• Make sure that the correct cost centres are used when processing.
• Electronic and manual supplier filing system is accurate and up to date.
• Vendor documents and applications are relevant and up to date.
• Liaising with branch managers for authorisation as required.
• Ensuring all refunds are authorised and paid in a timely manner.
• Handling Intercompany Creditor accounts.
• Daily processing / receipting of bank statement.
• Follow-up with customers for any shortfalls and prepare schedule
• Reconcile accounts payments to remittance and DMS.
• Process settlement discounts timeously.
• Manage and reconcile Parts and Workshop Cash accounts daily.
• Manage and reconcile Vehicle debtor accounts daily.
• Follow up on outstanding cash and vehicle debtors with the respective department.
• Send monthly statements timeously
• Follow-up on legal matters with attorneys
• Follow-up on specific debtors queries
• Prepare monthly schedules for staff deductions
• Follow-up on bank statements for unpaid cheques, credit card reversals and fleet management re-debits
• Ensure filing of all relevant debtor related documents are accurate and up to date.

• Perform any other duty that may be required from time to time

KNOWLEDGE, SKILLS AND QUALIFICATIONS:

• A minimum of Grade 12
• A minimum of 2 years of relevant experience
• Computer literacy is essential
• Clear Criminal and Credit Record
• Must have excellent verbal communication skill
• Customer and team orientation
• Achieve high levels of accuracy and attention to details

Requirements:

• Invoice capturing, payment allocations, expense allocation to correct GL accounts
• Process incoming purchase order requests.
• Print proof of payments and match open items in order system.
• Reconciliations to creditors’ statements for payment, timeously.
• Maintaining a current age analysis.
• Make sure that orders are kept up to date.
• Validation of sign off on orders prior to payments.
• Make sure the order is for correct cost centre.
• Make sure that the correct cost centres are used when processing.
• Electronic and manual supplier filing system is accurate and up to date.
• Vendor documents and applications are relevant and up to date.
• Liaising with branch managers for authorisation as required.
• Ensuring all refunds are authorised and paid in a timely manner.
• Handling Intercompany Creditor accounts.
• Daily processing / receipting of bank statement.
• Follow-up with customers for any shortfalls and prepare schedule
• Reconcile accounts payments to remittance and DMS.
• Process settlement discounts timeously.
• Manage and reconcile Parts and Workshop Cash accounts daily.
• Manage and reconcile Vehicle debtor accounts daily.
• Follow up on outstanding cash and vehicle debtors with the respective department.
• Send monthly statements timeously
• Follow-up on legal matters with attorneys
• Follow-up on specific debtors queries
• Prepare monthly schedules for staff deductions
• Follow-up on bank statements for unpaid cheques, credit card reversals and fleet management re-debits
• Ensure filing of all relevant debtor related documents are accurate and up to date.

• Perform any other duty that may be required from time to time

• A minimum of Grade 12
• A minimum of 2 years of relevant experience
• Computer literacy is essential
• Clear Criminal and Credit Record
• Must have excellent verbal communication skill
• Customer and team orientation
• Achieve high levels of accuracy and attention to details