Description:
Job Specification: Executive Personal Assistant to the CEO – ConstructionPosition Title
Executive Personal Assistant (Executive PA) to the CEO
Industry
Construction / Infrastructure / Property Development
Reports To
Chief Executive Officer (CEO)
Location
Head Office (national exposure; occasional travel required)
Role Purpose
The Executive Personal Assistant to the CEO provides strategic, operational, and administrative support within a fast-paced construction environment. This role extends beyond traditional PA duties and requires a solid understanding of the construction industry, enabling the Executive PA to confidently act as a first point of contact, assist with operational matters, and resolve issues when the CEO is unavailable.
Key Responsibilities – Executive & Strategic Support
- Act as a trusted right-hand to the CEO.
- Manage the CEO’s diary, priorities, meetings, and travel arrangements.
- Prepare briefing packs, reports, and presentations for executive and board meetings.
- Anticipate CEO requirements and proactively manage deadlines.
- Track strategic actions, follow-ups, and commitments.
Key Responsibilities – Construction & Operational Support
- Maintain a working knowledge of construction projects, site operations, and terminology.
- Act as liaison between the CEO and operational, project, and commercial teams.
- Assist in addressing operational queries when the CEO is unavailable.
- Understand key project risks and operational pressures.
Key Responsibilities – Problem Solving & Decision Support
- Handle day-to-day issues confidently in the CEO’s absence.
- Gather information, assess risks, and propose solutions.
- Prioritise urgent matters and escalate where required.
- Ensure continuity of leadership communication.
Key Responsibilities – Stakeholder & Communication Management
- Serve as a professional first point of contact for stakeholders.
- Communicate on behalf of the CEO with authority and discretion.
- Manage sensitive and confidential information.
- Coordinate communication across departments and projects.
Key Responsibilities – Administration & Governance
- Manage confidential correspondence and executive documentation.
- Maintain structured filing systems.
- Support governance processes and executive reporting.
- Assist with board packs, minutes, and communications.
Key Responsibilities – Coordination & Follow-Up
- Track executive actions and project updates.
- Ensure follow-through on decisions.
- Coordinate cross-functional inputs.
- Flag risks or delays proactively.
Qualifications
- Qualification in Business Administration, Office Management, or Project Management.
- Construction-related exposure or qualification advantageous.
Experience
- 5–8 years’ experience as an