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Fleet Administrator

Executive Placements
Centurion Full-day Full-time

Description:

Fleet Administrator

Employment: Permanent, Full time position. Office based, working hours Monday to Friday, 08:00 to 17:00.
Area: Centurion, Gauteng
Salary: R15 000.00 – R18 000.00 CTC per month
Benefits: Provident Fund and Annual Bonus
Essential Legal Requirements: Must be a South African born citizen with a Clean Criminal background and ITC (financial history) - checks will be done on shortlisted applicant.
Qualifications: Matric Certificate. Additional related courses/qualifications an advantage.

Previous work experience at a fleet or distribution center the below essential:

Maintain accuracy on fleet management platform. Maintain accurate records of all company vehicles (registration, licensing, fines and service history) on history files. Monitor vehicle usage, mileage, and fuel consumption. Schedule and track regular maintenance and repairs. Ensure compliance with road safety and legal requirements. Liaise with Insurance and tracking 3rd party companies with all vehicle related queries. Assist in purchasing new vehicles and disposing of old delivery vehicles . Negotiate with suppliers for best pricing and service agreements. Manage lease agreements and contracts and service agreements. Ensure all vehicles have valid licenses, permits, and insurance. Keep up to date with transport regulations and company policies. Prepare reports for audits and compliance checks. Monitor fleet expenses (fuel, maintenance, tolls, and internal maintenance job cards and invoices). Sign-off of monthly vehicle expense account invoices and submit to finance department. Identify cost-saving opportunities and optimize fleet efficiency. Prepare monthly/quarterly budget reports if required. Use fleet management software for maintenance of the fleet. Monitor GPS systems for route optimization and vehicle security. Generate data analytics for fleet performance. Handle accident reports and insurance claims and submit to insurance clerk. Submit updated fleet list to insurance clerk after every addition or removal of vehicles. Implement safety protocols and preventive measures. Ensure vehicles meet health and safety standards. Notify insurance clerk of all accidents, damages to vehicles and windscreen repairs within 24 hours of incident (Branches included). Authorize all repairs done through a third party Fleet Maintenance supplier. Obtain and send all COFs for license renewals and file on the vehicle history file. Obtain and distribute all licenses and fuel cards to all relevant parties timeously per distribution register and signature. Liaise with finance for billing and payment
14 Jan 2026;   from: gumtree.co.za
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