Buying & Workshop Assistant

Description:

We are a well-established civil engineering contractor based in Cape Town’s Northern Suburbs, delivering high-quality infrastructure projects across the region. We are seeking a reliable and well-organised Buying and Workshop Assistant to support our Buyer and workshop operations. This office-based role involves assisting with purchasing administration, supplier coordination, and general workshop administration, including job cards and reporting. The position requires strong administrative skills, attention to detail, and the ability to work effectively in a busy, workshop-linked environment.

Key Responsibilities

• Provide administrative support to the Buyer in all purchasing-related activities
• Raise purchase orders and request quotes as instructed by the Buyer
• Track orders, deliveries, and back orders, escalating issues where required
• Maintain accurate purchasing, supplier, and pricing records
• Process and match purchase orders, delivery notes, and invoices
• Liaise with suppliers regarding order status and delivery queries
• Assist with workshop administration, including job cards and related paperwork
• Update systems and records with job progress and completion data
• Prepare basic reports for the Buyer and Workshop Manager
• Communicate material availability and job status to workshop staff
• Support goods-in checks and report discrepancies or damage
• Follow company procedures, health & safety, and workshop requirements

Requirements:

• Provide administrative support to the Buyer in all purchasing-related activities
• Raise purchase orders and request quotes as instructed by the Buyer
• Track orders, deliveries, and back orders, escalating issues where required
• Maintain accurate purchasing, supplier, and pricing records
• Process and match purchase orders, delivery notes, and invoices
• Liaise with suppliers regarding order status and delivery queries
• Assist with workshop administration, including job cards and related paperwork
• Update systems and records with job progress and completion data
• Prepare basic reports for the Buyer and Workshop Manager
• Communicate material availability and job status to workshop staff
• Support goods-in checks and report discrepancies or damage
• Follow company procedures, health & safety, and workshop requirements

• Tertiary qualification in Administration, Purchasing, or a related field
• At least 5 years of previous administrative experience (purchasing and workshop exposure advantageous)
• Good written and verbal communication skills
• Ability to work accurately under pressure

• Strong administrative and organisational skills
• Exposure to workshop environments, mechanical knowledge an advantage
• High attention to detail and accuracy
• Good communication skills
• Ability to manage multiple tasks and priorities
• IT skills (Excel, Word, Outlook)

Minimum Requirements

• Tertiary qualification in Administration, Purchasing, or a related field
• At least 5 years of previous administrative experience (purchasing and workshop exposure advantageous)
• Good written and verbal communication skills
• Ability to work accurately under pressure

Key Competencies & Skills

• Strong administrative and organisational skills
• Exposure to workshop environments, mechanical knowledge an advantage
• High attention to detail and accuracy
• Good communication skills
• Ability to manage multiple tasks and priorities
• IT skills (Excel, Word, Outlook)