Description:
Job Specification – Sales Team Coordinator / Executive Assistant
Location: Bedfordview
Contract Type: Permanent
Salary: Negotiable
Role Overview
We are seeking a highly professional, self?driven Sales Team Coordinator with strong Executive Assistant capabilities. This role supports the Sales Director and the broader Sales & Marketing function during a period of departmental restructuring. The ideal candidate is a proactive operator who can take ownership, manage complex travel, coordinate high?level communication, and ensure seamless execution of sales operations.
This position requires someone who thrives in a fast?paced, project?driven environment and can confidently step into a leadership?support role without constant supervision.
Key Responsibilities
Executive Support
Provide high?level administrative support to the Sales Director Manage complex business and international travel (flights, accommodation, visas, itineraries) Anticipate needs, resolve issues proactively, and reduce administrative burden on the Director Prepare professional correspondence, reports, presentations, and briefing documentsSales Operations Coordination
Coordinate proposals, bids, tenders, and supporting documentation Track actions, deadlines, and deliverables across the Sales team Support sales reporting, dashboards, and pipeline updates Escalate risks, delays, or bottlenecks proactivelySystems & Process Administration
Maintain and update CRM and ERP systems (e.g., HubSpot, Syspro) Ensure data accuracy, version control, and documentation compliance Troubleshoot basic system issues and escalate when necessary Support digitalisation and process automation initiativesCommunication & Stakeholder Engagement
Act as the communication hub between Sales, Finance, Projects, Marketing, and Engineering Facilitate information flow and ensure alignment across departments Build strong internal relationships to support problem?solving and execution Communicate sales priorities clearly and timeouslyTravel & Logistics Management
Coordinate all travel for the Sales team Ensure cost?effective bookings aligned with company policy Track travel expenses and manage reconciliations Handle last?minute changes with professionalism and urgencyDocument & Data Management
Prepare, format, and manage proposals, presentations, and sales documentation Maintain secure and organised records of contracts, agreements, and correspondence Ensure confidentiality