Description:
Introduction
A leading Telecommunications company based in Centurion is looking for a Sales Administrator & Executive Assistant to join their team. The Sales Administrator & Executive Assistant is responsible for providing strong administrative support to the sales team by ensuring accurate documentation, contract preparation, record management, and reporting. The role also provides direct executive support to the Managing Director through diary management, travel arrangements, and coordination of MD-related projects and activities.
In addition, the role contributes to facility management responsibilities at the teleport site, including vendor SLA coordination, cleanliness standards, and general upkeep. The role further includes responsibility for overseeing basic care and management of a small livestock herd located on the facility.
Duties & Responsibilities
1) Sales Administration & Sales Support
Support the sales team with preparation, processing and management of sales contracts and related documentation. Ensure accuracy and completeness of: customer contracts service level agreements quotations and pricing documentation order forms and supporting customer documentation Coordinate contract signing processes and follow up with clients and internal stakeholders to ensure completion. Maintain and update the sales documentation repository to ensure all files are: correctly named and stored version controlled compliant with internal document management standards Ensure sales documentation is accessible and audit-ready at all times.2) Reporting & Sales Coordination
Compile and distribute weekly sales reports, including: pipeline updates new deals/contracts signed sales performance summaries outstanding customer documentation Maintain sales dashboards or trackers (Excel/CRM) and ensure the accuracy of sales data. Liaise with finance and operations teams to ensure correct handover of signed contracts and sales-related requirements. Assist with administrative coordination of customer onboarding documentation and internal approvals.3) Executive Assistant / MD Personal Assistant Support
Provide full administrative and organisational support to the Managing Director, ensuring smooth day-to-day workflow. Manage the MD’s diary, including: scheduling meetings prioritising engagements coordinating internal and external appointments Arrange and manage travel logistics including: flights accommodation car hire itineraries and travel packs Coordinate MD-related projects and activitie