Description:
An opportunity has become available within our clients company for an Administrative team member.
We are looking for an individual with strong administrative and organisational skills combined with practical knowledge and understanding of systems and processes.
General filling and recordkeeping by compiling, sorting and verifying income and outgoing documents.
Preparing weekly hatch reports from data already processed to report to other departments and Head office on a daily and weekly basis.
Preparing weekly document pack to be submitted to Head office. (This includes, but are not limited to weekly stock sheet, purchase requisitions, and delivery notes).
Checking and verifying of documentation such as set notifications, hatch settings, hatch forecasts, delivery notifications.
Prepare and verify weekly water usage report.
Facilitating the routine monitoring paperwork for veterinarian testing and hygiene samples.
Prepare and upkeep of Vet file for vet visits
Facilitate the upkeep of the Health & Safety file with assistance of other supervisors.
Facilitate all Payroll and HR documentation by gathering, reviewing and submitting such documentation to
Payroll and HR department.
This includes timesheets, leave notes, overtime approval, staff change forms, training registers.
Facilitate the distribution of all Payroll and HR communications and documentation.
Updating training material as required
by management and facilitate relevant training to staff.
Prepare a task plan for each department supervisor to ensure all the above are done and submitted on time.
Reporting of IT related issues to the IT department and Head Office.
Maintain Asset register for site
Other operational tasks may be required from time to time
Requirements:
- Administration: 2 to 3 years
Qualifications:
Grade 12
Certificate in Business Administration & computer skills will be beneficial.
Good computer literacy and experience with MS Office (Especially Excel, Word and Outlook)
Excellent numerical literacy and good analytical proficiency.
Minimum of 2 years experience in office administration or similar position.
Valid driver’s license
Competencies:
Professional work standards
The ability to work accurately, with extreme attention to detail
Excellent communication skills (verbal, written, in person and telephonically)
** Must be willing to relocate to Dealesville – Free State (about 70km from Bloemfontein)