Description:
Duties & Responsibilities
Main Job Responsibilities:
Daily
Ensure accurate processing and verification of supplier invoices by the validations team Ensure all Excess Waiver validations are done daily by close of business Import all validated invoices into Evolution by 08h30 daily. Manage the scheduling and execution of payments in line with agreed payment terms and schedules Manage the creditor AVS process to ensure all bank accounts have been successfully verified before loading the code into the bank Ensure all successful verified creditor codes have been loaded into the bank timeously to avoid any payment delays Ensure all purchase orders for overheads and VAPs are loaded daily Maintain an up-to-date creditors ledger and ensure service provider accounts are reconciled daily. Resolve supplier queries and disputes promptly and professionally Ensure all proper record keeping including the saving of all recons, age analysis and statements to the correct locations in the electronic filing system (W:drive). Answer calls and deal with telephone queries Attend to and resolve all tasks logged to you on CCA. Train and coach creditors’ clerks to ensure all processes are correctly followed, address any areas where a process has not been followed immediately. Ensure the accounts mailbox is attended to by the finance administrator and that all statements and emails received have been allocated to the responsible creditors clerk to action. Attend meetings as and when required.
Weekly
Ensure all weekly service provider payments runs are processed and released every Friday Manage the Reimbursement and Ex-Gratia process to ensure all payments are made every Friday Ensure all weekly preferred supplier recons are done weekly, such as Plumblink and First Help Complete the ABSA Purchase order recon and submit it to the Finance Administrator to capture in evolution every Wednesday Manage the Santam Real Estate validation process to ensure validations are completed by Wednesday close of business. Manage the onboarding process of new Service providers by ensuring the creditor has been loaded into evolution and the bank and that the SP has been allocated to a creditors clerk.Meet with the creditors team weekly to manage implemented targets, address concerns, assist with queries etc.
Monthly
Review the creditors allocation list to ensure all accounts have been allocated to a creditor clerk. Ensure all Service Provider recons for the top 100 SP’s are completed by the 20th of each month Ensure all SP deduction tasks have been processed to ensure an accurate AP age analysis at month end Prepare the month end payment run on the last
06 Jan 2026;
from:
gumtree.co.za