Personal Assistant

Description:

Job Purpose
The Personal Assistant will provide high-level personal and administrative support to the Branch/General Manager and/or Managing Director. The role is critical in ensuring smooth daily operations through effective coordination, communication, reporting, and organisation, ultimately supporting management productivity and efficiency.
Key Responsibilities

Provide comprehensive personal, administrative, and personnel support to senior management.
Manage daily administrative tasks, correspondence, scheduling, and communications.
Prepare, compile, and manage reports including sales, turnover, and stock updates.
Assist with report writing, file management, record keeping, and document control.
Coordinate company events, functions, meetings, and stock takes.
Oversee office administration including office maintenance, employee records, and office supplies.
Support effective communication between management, staff, and external stakeholders.
Ensure confidentiality and professionalism in handling sensitive information.

Requirements:

Key Requirements
Qualifications & Experience

Matric (Grade 12) qualification is essential.
Minimum of 2 years’ experience in a Personal Assistant or administrative role.
Experience and/or knowledge of the motor trade industry will be advantageous.
Valid driver’s licence is required

Skills & Knowledge

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
Strong written and verbal communication skills.
Excellent planning and organisational abilities.
Strong analytical thinking and problem-solving skills.
High level of attention to detail and accuracy.
Ability to multi-task, prioritise, and work under pressure.
Flexible, proactive, and able to take initiative.


Competencies

Planning and organisation
Analytical thinking
Attention to detail
Flexibility and adaptability
Initiative and accountability
Multi-tasking capability


A-Player Characteristics

Takes ownership and accountability
Efficient and effective work approach
Strong problem solver
Highly organised
Driven and results-oriented
Team player with a positive attitude