Executive Assistant

Description:

Summary:

We are seeking a highly organized and resourceful Executive Assistant / Admin to support the operations of our land investment and development company. This role is ideal for someone who thrives in a fast-paced environment, has excellent communication skills, and can juggle both professional and personal support tasks for the executive team.

Requirements:

• Administrative Support Assistant: 1 to 2 years
• Email Support: 1 to 2 years
• Phone Support: 1 to 2 years
• Data Entry Services: 1 to 2 years

• Manage calendars, schedule meetings, and coordinate travel (flights, hotels, rental cars, itineraries).
• Handle personal and business correspondence (emails, phone calls, follow-ups).
• Create and edit professional documents, spreadsheets, and presentations.
• Maintain and update CRM systems, ensuring accuracy and timely input.
• Assist with marketing tasks (basic design work, social media updates, simple graphics, flyers).
• Research vendors, properties, and opportunities as needed.
• Manage invoices, receipts, and expense tracking.
• Coordinate personal items such as appointments, errands, and reservations.
• Take ownership of projects from start to finish with minimal supervision.
  
  

• Excellent English (spoken and written).
• Professional phone and email etiquette.
• Strong organizational and multitasking abilities.
• Proficient in CRM systems, Google Workspace (Docs, Sheets, Slides), and Microsoft Office.
• Familiarity with simple design tools (Canva, Adobe, or similar).
• Tech-savvy and quick to learn new tools/software.
• Prior experience supporting executives is a plus.
• Self-starter with attention to detail and problem-solving mindset.

Key Responsibilities:

• Manage calendars, schedule meetings, and coordinate travel (flights, hotels, rental cars, itineraries).
• Handle personal and business correspondence (emails, phone calls, follow-ups).
• Create and edit professional documents, spreadsheets, and presentations.
• Maintain and update CRM systems, ensuring accuracy and timely input.
• Assist with marketing tasks (basic design work, social media updates, simple graphics, flyers).
• Research vendors, properties, and opportunities as needed.
• Manage invoices, receipts, and expense tracking.
• Coordinate personal items such as appointments, errands, and reservations.
• Take ownership of projects from start to finish with minimal supervision.
  
  

Qualifications:

• Excellent English (spoken and written).
• Professional phone and email etiquette.
• Strong organizational and multitasking abilities.
• Proficient in CRM systems, Google Workspace (Docs, Sheets, Slides), and Microsoft Office.
• Familiarity with simple design tools (Canva, Adobe, or similar).
• Tech-savvy and quick to learn new tools/software.
• Prior experience supporting executives is a plus.
• Self-starter with attention to detail and problem-solving mindset.