Description:
Key Responsibilities:1. Front Desk & Customer Service
Welcoming visitors, clients, and contractors professionally. Managing the visitor register and issuing access cards/passes. Answering and directing incoming calls and emails promptly. Handling general enquiries and escalating where required. Maintaining a clean, organized reception area. 2. Office Administration
Managing correspondence (emails, letters, couriers, internal memos). Filing, scanning, photocopying, and document control. Assisting with drafting and formatting documents. Managing stationery levels and placing orders when required. Coordinating office maintenance requests (cleaning, plumbing, IT, etc.). Assisting with the preparation of meeting packs and reports. 3. Meeting & Boardroom Management
Scheduling meetings and maintaining calendars. Booking and preparing boardrooms (equipment, refreshments, setup). Managing meeting minutes when required. 4. HR & Compliance Support (Basic)
Assisting with Health & Safety documentation distribution. 5. Financial & Procurement Administration
Managing petty cash and reconciling slips. Assisting with purchase orders and supplier documentation. Obtaining quotes and preparing requisitions for approval. Assisting with invoice processing and follow-ups. 6. Facilities & Security Coordination
Liaising with building management, security, and service providers. Logging maintenance tickets for office equipment or building issues. Assisting staff with parking queries and deliveries. 7. Events & Staff Support
19 Dec 2025;
from:
gumtree.co.za