Description:
A vacancy exists for a Creditors Clerk within Kazang Connect
Job Purpose
- To ensure accurate and timely processing of supplier invoices, payments, and reconciliations, maintaining compliance with company policies and supporting the finance team in achieving operational efficiency.
Responsibilities of the role include:
- Capturing creditors invoices on a weekly basis
- Reconciling company records to creditors statements - creditors reconciliations
- Preparing & sending out remittance advice
- Prepare & submit creditor payments when due & on time
- Complete month end creditors recons for sign off by the Assistant Accountant
- Query resolution - address supplier queries
- Loading daily payments each morning & afternoon onto banking system
- Sending proof of payments to suppliers
- Preparation of invoices for monthly Agent commission
- Payment of monthly Agent commission
- Onboarding & vetting of all new Agents
- Ensuring that the creditors age analysis is reviewed monthly
- Processing of pro-forma invoices for vendors
- Adding of new beneficiaries onto the banking system
- Ensuring invoices are properly authorized in accordance with levels of authority
- Intercompany invoicing (processing and generating)
- Request missing invoices and supplier statements where required
- Ensure credit notes and refunds are captured on the system and paid/offset by the supplier
- Prepare supporting documents and verifications for onboarding of new suppliers
- Reports to: Senior Financial Accountant
Key Responsibilities
Invoice & Payment Processing
- Capture supplier invoices accurately and timeously on the accounting system.
- Verify invoice details against purchase orders and authorization levels.
- Prepare and process weekly and monthly creditor payments in line with due dates.
- Load daily payments onto the banking system and ensure correct beneficiary details.
Reconciliations & Reporting
- Perform monthly creditors reconciliations and resolve discrepancies promptly.
- Review and maintain creditors age analysis, ensuring accuracy and completeness.
- Prepare month-end reports for review and sign-off by the Assistant Accountant.
Supplier & Agent Management
- Address and resolve supplier queries efficiently.
- Request missing invoices and statements where required.
- Onboard and vet new suppliers and agents, ensuring compliance with company requirements.
- Prepare supporting documentation for supplier onboarding and verification.
Compliance & Controls
- Ensure invoices are properly authorized according to company approval matrix.
- Maintain accurate records for audit and compliance purposes.
- Process credit notes and refunds, ensuring correct allocation and payment.
Additional Duties
- Prepare and process monthly agent commission invoices and payments.
- Handle intercompany invoicing and reconciliations.
- Add new beneficiaries to the banking system securely.
In order to be considered for the position, the following requirements must be met:
- Grade 12 (Matric) essential; Finance-related qualification advantageous.
- Minimum 3 years’ experience in a Creditors role.
- Proficiency in Sage Evolution (or similar accounting software).
- Advanced Excel skills (pivot tables, VLOOKUP, formulas)
- Strong analytical and problem-solving ability
Behavioural Competencies Required:
- Deadline-driven and highly organised.
- Ability to work under pressure in a fast-paced environment.
- Strong attention to detail and accuracy.
- Team player with excellent communication skills.
- Flexible and adaptable to changing priorities.
Requirements:
- To ensure accurate and timely processing of supplier invoices, payments, and reconciliations, maintaining compliance with company policies and supporting the finance team in achieving operational efficiency.
- Capturing creditors invoices on a weekly basis
- Reconciling company records to creditors statements - creditors reconciliations
- Preparing & sending out remittance advice
- Prepare & submit creditor payments when due & on time
- Complete month end creditors recons for sign off by the Assistant Accountant
- Query resolution - address supplier queries
- Loading daily payments each morning & afternoon onto banking system
- Sending proof of payments to suppliers
- Preparation of invoices for monthly Agent commission
- Payment of monthly Agent commission
- Onboarding & vetting of all new Agents
- Ensuring that the creditors age analysis is reviewed monthly
- Processing of pro-forma invoices for vendors
- Adding of new beneficiaries onto the banking system
- Ensuring invoices are properly authorized in accordance with levels of authority
- Intercompany invoicing (processing and generating)
- Request missing invoices and supplier statements where required
- Ensure credit notes and refunds are captured on the system and paid/offset by the supplier
- Prepare supporting documents and verifications for onboarding of new suppliers
- Reports to: Senior Financial Accountant
- Prepare & submit creditor payments when due & on time
- Complete month end creditors recons for sign off by the Assistant Accountant
- Query resolution - address supplier queries
- Loading daily payments each morning & afternoon onto banking system
- Sending proof of payments to suppliers
- Preparation of invoices for monthly Agent commission
- Payment of monthly Agent commission
- Onboarding & vetting of all new Agents
- Ensuring that the creditors age analysis is reviewed monthly
- Processing of pro-forma invoices for vendors
- Adding of new beneficiaries onto the banking system
- Ensuring invoices are properly authorized in accordance with levels of authority
- Intercompany invoicing (processing and generating)
- Request missing invoices and supplier statements where required
- Ensure credit notes and refunds are captured on the system and paid/offset by the supplier
- Prepare supporting documents and verifications for onboarding of new suppliers
- Reports to: Senior Financial Accountant
- Capture supplier invoices accurately and timeously on the accounting system.
- Verify invoice details against purchase orders and authorization levels.
- Prepare and process weekly and monthly creditor payments in line with due dates.
- Load daily payments onto the banking system and ensure correct beneficiary details.
- Perform monthly creditors reconciliations and resolve discrepancies promptly.
- Review and maintain creditors age analysis, ensuring accuracy and completeness.
- Prepare month-end reports for review and sign-off by the Assistant Accountant.
- Address and resolve supplier queries efficiently.
- Request missing invoices and statements where required.
- Onboard and vet new suppliers and agents, ensuring compliance with company requirements.
- Prepare supporting documentation for supplier onboarding and verification.
- Ensure invoices are properly authorized according to company approval matrix.
- Maintain accurate records for audit and compliance purposes.
- Process credit notes and refunds, ensuring correct allocation and payment.
- Prepare and process monthly agent commission invoices and payments.
- Handle intercompany invoicing and reconciliations.
- Add new beneficiaries to the banking system securely.
- Grade 12 (Matric) essential; Finance-related qualification advantageous.
- Minimum 3 years’ experience in a Creditors role.
- Proficiency in Sage Evolution (or similar accounting software).
- Advanced Excel skills (pivot tables, VLOOKUP, formulas)
- Strong analytical and problem-solving ability
- Deadline-driven and highly organised.
- Ability to work under pressure in a fast-paced environment.
- Strong attention to detail and accuracy.
- Team player with excellent communication skills.
- Flexible and adaptable to changing priorities.
15 Dec 2025;
from:
careers24.com