Remuneration (Payroll) Processor – VIP / NBCRLI –

Description:

Minimum requirements:

• Grade 12.
• VIP Course Certification | MS Excel | MS Word
• Minimum 3 years experience with Wages.
• Experience handling wages for a workforce in excess of 2,000
• Bargaining Council Rules knowledge | NBCRLI On-Line Return knowledge

  Responsibilities:

  Wage Keep & VIP Processing:

  • Ensure all hours for the weekly Permanent employees upload successfully from Jarrison into Wage Keep.
  • Ensure Normal time hours and Overtime hours are correctly processed on Wage Keep.
  • Ensure overtime hours are authorized by the Manager on the Jarrison system.
  • Query unauthorized hours and overtime hours with the Manager to reduce unnecessary pay queries.
  • Weekly paid employees should be paid 45 hours per week. Please query with the Manager if employee worked less than 45 hours and no reason was indicated on the Jarrison system.
  • Ensure all allowances i.e., sleep out allowances, crane allowances, decanting allowance, moffat allowances, nightshift allowances and dangerous goods are correctly processed on Wage Keep & VIP Payroll system.
  • Request petty cash vouchers when it is indicated on the Jarrison system.
  • All hours & allowances must be submitted and authorised by the Manager by 10:00 am every Monday morning. If there is a short week, the Outsource Payroll Manager will communicate earlier cut-off times.
  • Ensure to escalate any late submissions of hours to the Payroll Manager.
  • All hours must be finalized on Wage keep on a Tuesday afternoon by 17:00.
  • The Human Capital Processor must ensure to submit the final Wage Keep report with the hours to the Site Manager for final approval before hours are uploaded into VIP for payment.
  • Responsible to create the batch files to import the hours from Wage Keep into the VIP system. All Batches must be imported by a Wednesday afternoon.
  • Ensure that the reports from Wage Keep balance back to the VIP system for the Outsource Manager to verify.
  • Responsible to capture all Ad hoc wage input correctly onto the VIP system i.e., Acknowledgment of Debt forms (All AOD forms must come via the IR department), Garnishee & Maintenance orders, fines, and Union deductions/cancellations.
  • Ensure reasons are provided for each wage employee with zero hours for the week.
  • Ensure all negative net wages are corrected before the pay run.
  • Ensure that weekend payments are filed correctly for record purposes.
  • Print all the weekly wage pay slips and distribute the pay slips on a Thursday afternoon and Friday morning. Attach flyers when required.
  • Assist with the weekly wage filing.

    Payroll Processing:

    • Processing of weekly and monthly wages.
    • Ensure to query excessive overtime.
    • Ensure all earnings and deductions are authorized by the BU Manager.
    • Ensure any BU Changes are correctly chan