Executive Assistant

Description:

Job Title: Executive Assistant



Location: Remote (South Africa)



Working Hours: 9:00–17:00 UK Time



About Our Client:


Our client is a leading UK-based provider of innovative packaging solutions, supplying high-quality products to a wide range of industries. They pride themselves on exceptional customer service, operational excellence, and continuous improvement. With a strong focus on sustainability, efficiency, and modern systems, they continue to grow and evolve while maintaining a supportive, people-centred culture.


Job Description:


Our client is looking for an Executive Assistant to join their growing team. This role requires an expert in high-level administrative support, cross-department coordination, and proactive organisational management. The ideal candidate will support four senior leaders while ensuring that processes, reporting, and communications run smoothly across the business.






Key Responsibilities:





Provide full administrative support to members of the senior leadership team, including diary management, preparing meeting materials, and handling communications.



Support Sales and Marketing by maintaining calendars, updating reports and metrics, preparing slides, and ensuring team readiness for weekly and monthly meetings.



Assist Commercial and Operations with inbox management, ISO compliance documentation, EPR data collection and reporting, HR administration, and leadership meeting action tracking.



Manage company-wide organisation including SharePoint/Teams folder structuring, maintaining SOPs, employee engagement survey setup, and supporting the employee lifecycle.



Deliver Finance and IT support including NAV system housekeeping, procurement of equipment, laptop setup, and petty cash oversight.



Ensure Quality, Environmental, Health & Safety (QEHS) standards are followed, reporting any issues and maintaining compliance.

Requirements:

Requirements



Proven experience as an Executive Assistant supporting multiple stakeholders in a larger business environment.



Strong organisational and time-management skills with the ability to prioritise and manage several streams of work.



Experience with HR administration, reporting, and maintaining accurate documentation.



Proficiency with Microsoft Office, SharePoint/Teams, and general IT administration.



Ability to prepare reports, presentations, and meeting documentation to a high standard.



Excellent communication skills and the ability to handle confidential information discreetly.



Strong initiative, attention to detail, and a proactive approach to problem-solving.