Branch Administrator

Description:

Stone Connection (Division of Finstone SA) is looking for a Branch Administrator who is highly organized, administrative & sales orientated, professional and skilled with exceptional communication skills to fulfil the respective role in granite industry.

Summary purpose/expectations:

The purpose of this role is to fulfil all administration to ensure the successful delivery of operations and business strategies.

Key deliverables:

• Processing sales invoices on AX (Axapta system).
• Ensure that all delivery notes are signed and have a SLSO number allocated to it as verification that all invoices are processed.
• Monitor the goods that are being returned and ensure that the return notes book is completed and signed with the correct items.
• Filling of invoices with a copy of the delivery note attached.
• Banking Journals for the receivables.
• Customer settlement / allocation of payments to invoices.
• Monthly reconciliations and maintenance of customer balances.
• Forward statements and any other communication to the customers.
• Capturing external invoices and credit notes on AX and send to Account department.
• Capturing intercompany invoices and credit notes on AX.
• Cash control by allocating cash receipts and payments.
• Cash count and cash control recon to be verified and signed off.
• Pay card allocation of payments, maintaining all necessary slips and ensure that the accounts have a positive balance.
• Prepare recon spreadsheet referencing the allocations on AX for the Pay Card.
• Forward all slips of payments, receipts made from cash and pay cards to Accounts department.
• Cash projection of income from customers and outstanding debtors, provide feedback as per email request.
• Maintenance of physical stock
• Report to Regional Manager of the writing off stock items which is broken or stolen.

Requirements:

• Processing sales invoices on AX (Axapta system).
• Ensure that all delivery notes are signed and have a SLSO number allocated to it as verification that all invoices are processed.
• Monitor the goods that are being returned and ensure that the return notes book is completed and signed with the correct items.
• Filling of invoices with a copy of the delivery note attached.
• Banking Journals for the receivables.
• Customer settlement / allocation of payments to invoices.
• Monthly reconciliations and maintenance of customer balances.
• Forward statements and any other communication to the customers.
• Capturing external invoices and credit notes on AX and send to Account department.
• Capturing intercompany invoices and credit notes on AX.
• Cash control by allocating cash receipts and payments.
• Cash count and cash control recon to be verified and signed off.
• Pay card allocation of payments, maintaining all necessary slips and ensure that the accounts have a positive balance.
• Prepare recon spreadsheet referencing the allocations on AX for the Pay Card.
• Forward all slips of payments, receipts made from cash and pay cards to Accounts department.
• Cash projection of income from customers and outstanding debtors, provide feedback as per email request.
• Maintenance of physical stock
• Report to Regional Manager of the writing off stock items which is broken or stolen.

• Customer Relationship Management
• Problem Solving
• Team Work
• Detail Orientation
• Communicaiton

• Grade 12.
• 2 - 3 Years Admin experience.
• Proficient in Axapta system; MS Office (i.e. Outlook, Excel (advance), PowerPoint, Word).
• Understanding and have knowledge of the respective administrative policies, procedures, and processes.

• Applicant should be located to Garankuwa or surrounding areas / SA Citizen
• Valid SA code 08 drivers’ licence and own transport.

• High level of accuracy and attention to detail, with the ability to demonstrate professional judgment. Ability to Influence, Servant leadership, collaboration, and flexibility. Strong communication skills and ability to influence cross functionally by tailoring messaging for various audiences and stakeholders. Ability to interact with a wide variety of stakeholders at all levels / functions of the organization across diverse cultures.

Requirements:

Minimum Academic & Experience required for this position:

• Grade 12.
• 2 - 3 Years Admin experience.
• Proficient in Axapta system; MS Office (i.e. Outlook, Excel (advance), PowerPoint, Word).
• Understanding and have knowledge of the respective administrative policies, procedures, and processes.

General:

• Applicant should be located to Garankuwa or surrounding areas / SA Citizen
• Valid SA code 08 drivers’ licence and own transport.

Core Competencies:

• High level of accuracy and attention to detail, with the ability to demonstrate professional judgment. Ability to Influence, Servant leadership, collaboration, and flexibility. Strong communication skills and ability to influence cross functionally by tailoring messaging for various audiences and stakeholders. Ability to interact with a wide variety of stakeholders at all levels / functions of the organization across diverse cultures.