Creditors Clerk

Description:

Reporting to the Accountant
Purpose of the Role:
The Creditors Clerk will be responsible for managing the full accounts payable function for suppliers with names ranging from M to Z, ensuring accurate and timely processing of invoices, payments, and reconciliations in line with company policies and procedures.
Key Responsbilities:
Daily Duties:

Process TRAILD and SYSPRO invoices.
Handle supplier queries and resolve discrepancies.
Update and create supplier profiles on SYSPRO.
Process cash book payments on SYSPRO.
Capture accounts payable payment receipts.
Manage credit applications.
Address bank queries and requests.
Handle Nedfleet authorisations and limit increase requests.
Reconcile the main bank account.

Weekly Duties:

Prepare the cash book.
Load payments onto the bank platform.

Monthly Duties:

Reconcile monthly creditors accounts.
Gather supporting documentation for management.
Review GRN reports to ensure all RIRs are processed.
Check AP balances to ensure accounts are accurate and up to date.
Prepare GL reconciliations for the creditors department.
Prepare accrual journals.

General Responsibilities:

Manage creditors accounts (M–Z).
Process and match invoices.
Handle urgent payments, COD, and Monday cashbook payments.
Ensure all payments are signed off and authorised by management.
Capture payments accurately and timeously.
Reconcile supplier statements.
Liaise with suppliers to resolve issues.
Prepare payment runs.
Assist with invoice queries.
Perform general administrative duties.
Provide support at reception when required.

Requirements:

Minimum Requirements
Matric (Grade 12) with Accounting
Minimum 5–7 years’ experience in a similar creditors/accounts payable role
Proficiency in SYSPRO or similar ERP systems.
Strong Excel and general MS Office skills.
Excellent attention to detail and accuracy.
Good communication and interpersonal skills.
Ability to work under pressure and meet deadlines