Supply Chain Manager

Description:

The Supply Chain Management and Logistics Practitioner is responsible for ensuring effective, efficient, and compliant procurement, logistics, and supply chain operations in line with organizational objectives and statutory requirements. The role focuses on managing the end-to-end supply chain processes, including sourcing, purchasing, tender administration, vendor management, compliance, and reporting—while maintaining the highest standards of integrity, accountability, and service excellence.
Key Responsibilities
Procurement and Purchasing

Facilitate the procurement of goods and services in compliance with SCM policies and legislative frameworks (PFMA, PPPFA, Treasury Regulations).
Prepare Requests for Quotations (RFQs) and Requests for Proposals (RFPs).
Source and evaluate quotations, ensuring fair and transparent supplier selection processes.
Support business units in the preparation of accurate SCM documentation.

Tender and Contract Management

Manage the full tender process: specification development, bid documentation, briefing sessions, evaluation, adjudication, and award.
Provide secretariat support to Bid Committees and ensure proper record-keeping of minutes and documentation.
Oversee contract lifecycle management to ensure compliance with agreed terms and deliverables.

Supplier and Vendor Management

Maintain and update the supplier/vendor database and registration processes.
Verify supplier compliance documentation (CSD, tax clearance, B-BBEE certificates, etc.).
Monitor supplier performance and service delivery against contractual obligations.

Financial and Compliance Administration

Ensure adherence to SCM thresholds and procurement policies.
Coordinate supplier payment processes, prepare SCM checklists, and track invoices for timely payments.
Assist in the preparation of procurement plans, bid adverts, and related submissions.
Compile monthly, quarterly, and annual SCM and commitment reports in line with Treasury and regulatory requirements.

Inventory and Logistics Coordination

Oversee the receipt and verification of delivered goods against purchase orders.
Ensure accurate record-keeping of delivery notes, invoices, and stock movements.
Support the management of logistics processes to ensure efficient flow of materials and information.

Reporting and Analysis

Prepare and present SCM performance reports and compliance dashboards.
Identify process inefficiencies and recommend improvements to enhance operational performance.


Key Performance Indicators (KPIs)

100% compliance with PFMA, PPPFA, and Treasury Regulations.
Procurement turnaround time within defined service-level standards.
Zero audit findings or SCM-related compliance deviations.
Timely submission of SCM reports (monthly, quarterly, annually).
Supplier payments processed within agreed timelines.
Vendor database maintained and updated quarterly.

Requirements:

Educational Qualifications and Experience

Bachelor’s Degree in Supply Chain Management, Logistics, Procurement, or a related field.
Minimum of 3–5 years’ experience in Supply Chain Management or a related environment.
Demonstrated knowledge of the PFMA, PPPFA, Treasury Regulations, SCM policies, and applicable frameworks.
Working knowledge of ERP D365 or similar SCM systems.
Strong analytical, administrative, and reporting skills.


Skills and Competencies

Technical Skills: Advanced MS Office proficiency; ERP (D365 or equivalent); tender and contract management.
Interpersonal Skills: Strong negotiation, communication, and stakeholder engagement abilities.
Analytical Skills: Data interpretation, financial acumen, and problem-solving.
Project Management: Ability to manage multiple, complex procurement and logistics projects simultaneously.


Behavioural Attributes

Integrity and Trustworthiness – Upholds ethical conduct and confidentiality in all SCM activities.
Accountability – Takes ownership for decisions, actions, and deliverables.
Discipline and Structure – Works systematically with attention to detail and compliance.
Customer Focus – Prioritises internal and external stakeholder needs.
Results Orientation – Driven to achieve measurable performance outcomes.
Collaboration and Leadership – Promotes teamwork, constructive engagement, and professional relationships.