Description:
Job SpecificationPresentable, hardworking, organised individual with good communication skills
Answering and directing calls in a professional and friendly manner
Receiving visitors into the office (Showing them to the Boardroom for meetings) and offering refreshments
Maintaining and purchasing office stationery and kitchen supplies
Load the Dishwasher just before 4 pm, switch it on, and unpack in the morning
Keep abreast of all staff birthdays and arrange a card and a gift voucher
Updating of the Birthday & Anniversary list and the Extension & Phone numbers list from time to time
Obtaining quotes for JHB office equipment and furniture for approval by the Directors from time to time
JHB IT liaison communicating between staff and IT Company re weekly site visits,
reporting any issues, ordering required hardware, and completing new user forms for new staff for the JHB office
Coordinate the onboarding of new staff with welcome packs, stationery, and the required office equipment
Coordinating and communicating with domestic workers regarding duties, checklists, and time keeping
Managing JHB boardroom bookings and calendar, and ensuring the Boardroom is prepared for meetings with external guests
Internal daily Staff Movement email communication
Arrange annual service of all office equipment, including fire equipment, printers, aircons, and coffee machines, and maintain a record of the last service date
Arrange services of Company Vehicles as directed by the Operations Manager and
Maintain a record of the last service date
Communicating with JHB Landlord regarding water outages, cleaning of the parking area, and general maintenance issues of the premises
Issuing of any general internal order numbers
Monthly Petty Cash Control and Reconciliation by the 4th of every month
Travel
Coordinate and book all travel and accommodation for staff, customers, and suppliers as required, excluding Directors & International Travel
Travel arrangements include flight bookings, online check-ins, accommodation, car rental bookings, and itineraries
Update and source new corporate rates for accommodation bookings from time to time
Maintain a Travel spreadsheet of all travel done by all employees for nights out
Ensuring all travel expenses are added to the relevant Project Profitability
Costing, as well as a copy of the expenses, is added to the project folder on the server for record keeping
Reconcile travel and other expenses incurred on the Company credit cards and submit by the 3rd of the month
From time to time, follow up on tax invoices for payments made on proforma invoices for travel and other expenses
Prepare an invoice for travel costs to overseas suppliers who have visited South Africa, for reimbursement
Keep track of travel invoices sent to overseas suppliers
07 Oct 2025;
from:
gumtree.co.za