Description:
Job descriptionFacilitate and coordinate administrative duties for the department.
Minimum requirements
- NQF Level 5 in Secretarial or Office Administration or Office Management
- Minimum of 2 years working experience
Duties and Responsibilities
- Prepare correspondence for signature as per organisational formats.
- Receive and prioritise correspondence for signature and attention of Line Managers.
- Plan and arrange meetings and manage meeting schedules
- Take minutes and keep all records including attendance registers
- Records Management filing (hard copies and electronic filing for own work)
- Make travel arrangements including flights, accommodation and car hire bookings for all departmental staff
- Prepare documentation for financial related claims
- Processing e-workflows
- Management of departmental calendar
- Procurement
- General administration and telephone duties
- Ordering and servicing of refreshments for meetings
- Handle telephone and email correspondence with external and internal stakeholders
- File and retrieve organisation documents, records and reports
Skills and Competencies
- Ms Office Package
- Sharepoint
- BCM Workflow
- Fluent in English verbally and written
- Excellent communication skills
- Good interpersonal skills
- Planning and organisation
- Punctuality
- Confidentiality
Requirements:
- NQF Level 5 in Secretarial or Office Administration or Office Management
- Minimum of 2 years working experience
- Prepare correspondence for signature as per organisational formats.
- Receive and prioritise correspondence for signature and attention of Line Managers.
- Plan and arrange meetings and manage meeting schedules
- Take minutes and keep all records including attendance registers
- Records Management filing (hard copies and electronic filing for own work)
- Make travel arrangements including flights, accommodation and car hire bookings for all departmental staff
- Prepare documentation for financial related claims
- Processing e-workflows
- Management of departmental calendar
- Procurement
- General administration and telephone duties
- Ordering and servicing of refreshments for meetings
- Handle telephone and email correspondence with external and internal stakeholders
- File and retrieve organisation documents, records and reports
- Ms Office Package
- Sharepoint
- BCM Workflow
- Fluent in English verbally and written
- Excellent communication skills
- Good interpersonal skills
- Planning and organisation
- Punctuality
- Confidentiality
30 Sep 2025;
from:
careers24.com