Debriefing Clerk

Description:

Reporting to the Warehouse and Distribution Manager
PURPOSE OF THE JOB:
To ensure all activities relating to debriefing of all vehicles are conducted according to procedure . Added activities like stock counts, control of rotations, claims and housekeeping are required to ensure a smooth operation
MAJOR RESPONSIBILITIES AND KEY RESULTS AREAS:
Debriefing and Administration
Reconciles purchase orders, collection of documentation and re-deliveries to trip sheet as well as proof of deliveries.
Check each purchase order for date, full name and signature of the Receiving Clerk.
Maintains accurate administration, records and reconciliations.
Attends to any Driver or delivery issues that may develop during shift.
Receiving dispatch matters are dealt with as required in a timely manner. Compliance
Operates within controls and procedures to ensure the integrity of the Company.
Reports on risks or areas of concern to management within own operating area.
Promotes compliance with all relevant regulations and procedures to prevent fruitless, wasteful and irregular expenditure. Customer Service
Assists employees and strives to maintain effective working relationships.
Identifies and solves problems within own operating area in line with the company's core values.
Supports internal and external customers
People Management
Manage & coordinate relevant team to ensure efficient operation where costs are contained, customer service achieved and ensuring a safe working environment.
ESSENTIAL:

Offload and debrief all delivery vehicles on return to the company's premises. Ensure all documents are received back and ensure all expected stock is received as per the documents.
Manage all stock within the rotation storage location
Ensure all rotation batteries are placed into the correct location for checking, charging and cleanup
Pack all claim and scrap batteries on separate pallets as per the procedure.
Daily management and reporting on the above to warehouse supervisor/manager
Compliance - Support and adhere to all policies and processes that ensures a safe environment, that conform to all legal, safety, environmental and quality aspects required by the Company

Requirements:

MINIMUM REQUIREMENTS:
Educational Qualifications:
Grade 12 (NQF 4)
Experience:
3 – 4 years’ experience in a warehouse environment.
Firm knowledge of OHSA 85 of 1993
Awareness of handling Dangerous Goods
ESSENTIAL KNOWLEDGE:
Computer Literacy (MS Office suite) SAP
SKILLS / ATTRIBUTES:
Time Management • Organizational and Planning Skills • Communication & Numeracy skills • Customer focused • Teamwork • Flexibility • Attentive to detail • Reliable, trustworthy and ethical