Debtors Controller

Description:

My client based in Koelenhof Stellenbosch, has a vacancy for a Debtors Controller with at least 5 years relevant experience to join their team. The main purpose of this role is for managing customer accounts, processing payments, and maintaining accurate financial records for our wine estate's local and international sales

Requirements

• Matric with Mathematics and a minimum of 8 years’ experience; or
• Relevant Tertiary Qualification and a minimum of 5 years’ experience
• Fully bilingual (English & Afrikaans) and good communication skills
• Computer literacy certification (advantageous)
• Minimum 5 years accounts receivable experience
• Experience with accounting software
• Basic understanding of accounting principles
• Proficiency in MS Office (especially Excel and/or Google Sheets)
• Experience with accounting software (e.g. Sage, EzyWine or MSWine)
• Attention to detail and Organisational skills
• Data management skills
• Wine industry experience (beneficial)
• Own transport

Responsibilities will include but not limited to:

• Invoice Processing & Payment Management:
  • Generate and issue accurate customer invoices for wine sales and related services
  • Process and record all incoming payments
  • Maintain customer account records and payment histories
  • Reconcile daily bank deposits with sales records
  • Handle credit card payments and electronic fund transfers
  • Process foreign currency payments
• Account Maintenance & Collections:
  • Monitor customer account balances
  • Send statements and payment reminders
  • Identify and resolve billing discrepancies
  • Process journals related to debtors’ discounts and rebates
  • Maintain accurate filing system for all documentation
  • Document collection efforts and payment arrangements
  • Work with sales team to resolve payment issues
  • Perform monthly account reconciliations
  • Track and follow up on overdue accounts
• Accounting Support – Assist the Financial Accountant with the following:
  • General Ledger reconciliation of Balance Sheet Control Accounts (GR / IR)
  • VAT Submissions and Reviews
  • Record keeping of Capital expenditure projects
  • Petty Cash Reconciliations
  • Bank Reconciliations
• Administrative Duties:
  • Assist with monthly AR reports
  • Reconciling of customer clearing accounts
  • Assist with month-end closing procedures
  • Support audit requirements by providing documentation
  • Assist with filing and document management
  • Handle customer queries regarding invoices and payments

Office Hours
Monday - Friday - 08:30 - 17:00

Requirements:

• Matric with Mathematics and a minimum of 8 years’ experience; or
• Relevant Tertiary Qualification and a minimum of 5 years’ experience
• Fully bilingual (English & Afrikaans) and good communication skills
• Computer literacy certification (advantageous)
• Minimum 5 years accounts receivable experience
• Experience with accounting software
• Basic understanding of accounting principles
• Proficiency in MS Office (especially Excel and/or Google Sheets)
• Experience with accounting software (e.g. Sage, EzyWine or MSWine)
• Attention to detail and Organisational skills
• Data management skills
• Wine industry experience (beneficial)
• Own transport

• Invoice Processing & Payment Management:
  • Generate and issue accurate customer invoices for wine sales and related services
  • Process and record all incoming payments
  • Maintain customer account records and payment histories
  • Reconcile daily bank deposits with sales records
  • Handle credit card payments and electronic fund transfers
  • Process foreign currency payments
• Account Maintenance & Collections:
  • Monitor customer account balances
  • Send statements and payment reminders
  • Identify and resolve billing discrepancies
  • Process journals related to debtors’ discounts and rebates
  • Maintain accurate filing system for all documentation
  • Document collection efforts and payment arrangements
  • Work with sales team to resolve payment issues
  • Perform monthly account reconciliations
  • Track and follow up on overdue accounts
• Accounting Support – Assist the Financial Accountant with the following:
  • General Ledger reconciliation of Balance Sheet Control Accounts (GR / IR)
  • VAT Submissions and Reviews
  • Record keeping of Capital expenditure projects
  • Petty Cash Reconciliations
  • Bank Reconciliations
• Administrative Duties:
  • Assist with monthly AR reports
  • Reconciling of customer clearing accounts
  • Assist with month-end closing procedures
  • Support audit requirements by providing documentation
  • Assist with filing and document management
  • Handle customer queries regarding invoices and payments

• Generate and issue accurate customer invoices for wine sales and related services
• Process and record all incoming payments
• Maintain customer account records and payment histories
• Reconcile daily bank deposits with sales records
• Handle credit card payments and electronic fund transfers
• Process foreign currency payments

• Monitor customer account balances
• Send statements and payment reminders
• Identify and resolve billing discrepancies
• Process journals related to debtors’ discounts and rebates
• Maintain accurate filing system for all documentation
• Document collection efforts and payment arrangements
• Work with sales team to resolve payment issues
• Perform monthly account reconciliations
• Track and follow up on overdue accounts

• General Ledger reconciliation of Balance Sheet Control Accounts (GR / IR)
• VAT Submissions and Reviews
• Record keeping of Capital expenditure projects
• Petty Cash Reconciliations
• Bank Reconciliations

• Assist with monthly AR reports
• Reconciling of customer clearing accounts
• Assist with month-end closing procedures
• Support audit requirements by providing documentation
• Assist with filing and document management
• Handle customer queries regarding invoices and payments