Senior Administrator

Description:

CFW Fans (Pty) Ltd, an SABS ISO 9001 certified company, holds a prominent market position in Southern Africa, specialising in the design, manufacture, and distribution of fans for the industrial, mining, power generation, and HVAC sectors.

Since its founding as Continental Fan Works in 1966, CFW has built extensive expertise and knowledge, establishing itself as a trusted supplier of industrial fans to leading corporations both within South Africa and internationally.

Are you an experienced administrative professional with a talent for multitasking, leadership, and operational oversight? We're looking for a Senior Administrator to lead our administrative function with precision and reliability.

The successful candidate will be responsible for the following tasks:

• Manage and reconcile petty cash, credit card, and fuel expenses, ensuring timely submission of supporting documents to Accounts.
• Maintain accurate and traceable stock records; conduct weekly stock takes and ensure real-time system updates.
• Fulfil stock picking requests and manage the receiving and dispatching of goods efficiently.
• Supervise and support direct reports including Administrator, Driver, Housekeeper, and Store staff, ensuring productivity and performance.
• Oversee staff timesheets, HR documentation compliance, and coordinate team events to support employee engagement.
• Process sales and service orders from end to end, including documentation, testing, packing, invoicing, and dispatch.
• Ensure full traceability of incoming goods and customer property; liaise with sales, servicing, and courier teams for smooth workflows.
• Conduct monthly health and safety checks, maintain safety logs, and coordinate with external providers when necessary.
• Oversee maintenance of building facilities and manage servicing and compliance for fleet vehicles.
• Manage front office operations, including reception, walk in customers, and inventory of consumables, uniforms, and supplies
  

Qualifications and Experience Required:

• Matric
• A tertiary qualification is considered an advantage
• Demonstrated experience in a similar role
• Bilingual in English and Afrikaans

Attributes Required for position:

• Strong professionalism
• Adaptability
• A strong work ethic and high level of self-motivation
• Team-oriented with a collaborative mindset
• Excellent interpersonal and communication skills
• Energetic and enthusiastic approach to tasks
• Proficient in computer use and common software applications

What working for us will be like:

• You will be part of a collaborative, inclusive, and supportive team culture
• You will work alongside a diverse group of professionals
• You will enjoy continuous opportunities for personal growth and career advancement
• You will receive a competitive, market related salary and benefits package
• You will experience a flexible and balanced work environment
• Your standard working hours will 08:00 to 17:00, Monday to Thursday, and 08:00 to 16:00 on Fridays—with the option to leave at 15:00 if work is completed

Requirements:

• Manage and reconcile petty cash, credit card, and fuel expenses, ensuring timely submission of supporting documents to Accounts.
• Maintain accurate and traceable stock records; conduct weekly stock takes and ensure real-time system updates.
• Fulfil stock picking requests and manage the receiving and dispatching of goods efficiently.
• Supervise and support direct reports including Administrator, Driver, Housekeeper, and Store staff, ensuring productivity and performance.
• Oversee staff timesheets, HR documentation compliance, and coordinate team events to support employee engagement.
• Process sales and service orders from end to end, including documentation, testing, packing, invoicing, and dispatch.
• Ensure full traceability of incoming goods and customer property; liaise with sales, servicing, and courier teams for smooth workflows.
• Conduct monthly health and safety checks, maintain safety logs, and coordinate with external providers when necessary.
• Oversee maintenance of building facilities and manage servicing and compliance for fleet vehicles.
• Manage front office operations, including reception, walk in customers, and inventory of consumables, uniforms, and supplies
  

• Matric
• A tertiary qualification is considered an advantage
• Demonstrated experience in a similar role
• Bilingual in English and Afrikaans

• Strong professionalism
• Adaptability
• A strong work ethic and high level of self-motivation
• Team-oriented with a collaborative mindset
• Excellent interpersonal and communication skills
• Energetic and enthusiastic approach to tasks
• Proficient in computer use and common software applications

• You will be part of a collaborative, inclusive, and supportive team culture
• You will work alongside a diverse group of professionals
• You will enjoy continuous opportunities for personal growth and career advancement
• You will receive a competitive, market related salary and benefits package
• You will experience a flexible and balanced work environment
• Your standard working hours will 08:00 to 17:00, Monday to Thursday, and 08:00 to 16:00 on Fridays—with the option to leave at 15:00 if work is completed