Description:
Senior Capital Equipment Administrator
MAIN PURPOSE OF THE JOB
To ensure that the capital equipment administrator function operates efficiently and effectively, and quotes and tenders are processed and submitted timeously, supporting the Marketing Department, and working symbiotically with Medical Master, whilst assisting with ad hoc administration tasks as needed, and to work within the Company’s Quality Management System framework.
REQUIRED MINIMUM EDUCATION
Matric (Grade 12)MINIMUM PREVIOUS WORK EXPERIENCE
3-5 Years in a related fieldDESIRABLE ADDITIONAL EDUCATION, WORK EXPERIENCE AND PERSONAL QUALITIES
Computer Literacy: Excel, Word, Outlook, OneDrive, MS Teams Effective Time Management and Record keeping; Methodical; Able to work under pressure; Effective communication and interpersonal skills with superiors, colleagues and suppliers; attentive to detail, and ability to multi-task and to be able to use own initiative.Key competencies:
Critical thinking and problem-solving skills. Planning and organization Decision making Be Proactive Effective communication and teamwork skills The ability to plan ahead and deal with unexpected changes. Effective conflict management, and ability to work as part of a team.PRIMARY ROLE
IN-PUT
1. Process all Capital Equipment quotations and forward to Customers.
2. Responsible for linking of all quotes within Goldmine.
3. Maintains Capital Equipment Pricing and Costing files and updates are done where necessary.
4. Makes sure that client has adequate stock of Capital Equipment literature, brochures etc.
5. Places all orders for Capital Equipment with Procurement Officer
6. Follows up on outstanding Capital Equipment orders by constant liaisons with Suppliers, Forwarders and Clearers and communicating this to the relevant Sales Reps, in the absence of the Procurement Officer
7. Coordinates Capital Equipment demos with reps and prepares relevant documentation to accompany equipment on loan.
8. Produces Equipment Evaluation Forms and makes sure these are completed correctly.
9. Ensures that Equipment is cleaned by warehouse after each demo and before it is sent out on next demo.
10. Responsible for ensuring that the demo room is well maintained.
11. Controls Inventory of Capital Equipment and spare parts
12. Process all orders received from Customers on Macola
13. Completion of all tender documentation (manages the entire Tender Process)
14. Monthly Reports for Capital Equipment
15. Support and assist Capital Equipment Team and other supporting functions.
OUTPUT
• Capital Equipment quotations