Store Administrator

Description:

Purpose:To manage all store accounting, including accounts payable/receivable, bank reconciliations, internal audits, and administrative support to achieve store objectives. This role also oversees HR admin tasks like payroll, employee benefits, and file maintenance. Responsibilities: Not limited to:

• Financial Administration: Process invoices, credit notes, IBTs, petty cash, cashbook entries, reconciliations, and audit compliance.
• Debtors & Creditors Control: Monitor accounts, resolve queries, action recons, and submit journals.
• Human Resources: Maintain staff files, process payroll & benefits, coordinate leave/training, submit WCA & ESS updates, and handle claims.
• Procurement & IT: Order supplies, log IT tickets, and liaise with procurement.
• Audit & Compliance: Review reports, correct deficiencies, monitor policy adherence.
• Staff Coordination: Oversee cashier & GOA functions, manage floats, ensure team performance, and conduct basic disciplinary processes.

Qualifications & Experience:

• Minimum: Matric + 1-2 years retail admin experience
• Preferred: Bookkeeping diploma will be advantageous
• 2+ years in similar role

Key Competencies:

• Strong admin, bookkeeping, and planning skills
• Financial system literacy
• Attention to detail, integrity, confidentiality
• Customer-focused with strong interpersonal skills

Special Requirements:

• Must work Saturdays, overtime, stock takes, public holidays
• Presentable and professional
• Able to multitask and handle pressure

Requirements:

• Financial Administration: Process invoices, credit notes, IBTs, petty cash, cashbook entries, reconciliations, and audit compliance.
• Debtors & Creditors Control: Monitor accounts, resolve queries, action recons, and submit journals.
• Human Resources: Maintain staff files, process payroll & benefits, coordinate leave/training, submit WCA & ESS updates, and handle claims.
• Procurement & IT: Order supplies, log IT tickets, and liaise with procurement.
• Audit & Compliance: Review reports, correct deficiencies, monitor policy adherence.
• Staff Coordination: Oversee cashier & GOA functions, manage floats, ensure team performance, and conduct basic disciplinary processes.

• Minimum: Matric + 1-2 years retail admin experience
• Preferred: Bookkeeping diploma will be advantageous
• 2+ years in similar role

• Strong admin, bookkeeping, and planning skills
• Financial system literacy
• Attention to detail, integrity, confidentiality
• Customer-focused with strong interpersonal skills

• Must work Saturdays, overtime, stock takes, public holidays
• Presentable and professional
• Able to multitask and handle pressure